Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a change order less than 10% - Department of Real Estate and Asset Management, RFP#23RFP041723K-JA, Design/Build Services for Fulton County Behavioral Health Crisis Center in the total amount not to exceed $997,640.00 with Hogan Construction Group, LLC (Norcross, GA), to modify the contract for final close-out costs of the of the design and construction of the Fulton County Behavioral Health Crisis Unit at the Oak Hill Child, Adolescent & Family Center. Effective upon BOC approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: On June 7, 2023, the BOC approved Item 23-0378, the recommended proposal in the amount of $11,377,902.00 to provide Design-Build services for the construction of the Fulton County Behavioral Health Crisis Unit at the Oak Hill Child. Adolescent, & Family Center located at 2805 Metropolitan Parkway, SW Atlanta, GA 30315.
On April 10, 2024, the BOC approved Item #24-0243 for additional costs cover three requisite (3) change directives for Change Order No. 1, in the total amount of $3,066,235.31, to continue providing, without disruption, construction of the Fulton County Behavioral Health Crisis Unit at Oak Hill Child, Adolescent & Family Center.
This request for Change Order No. 2 is for final costs associated for the completion the design and construction of the Fulton County Behavioral Health Crisis Unit at Oak Hill Child Adolescent & Family Center.
Scope of Work: The requested approval amount is the sum of eighteen (18) change directives that were needed to prevent the disruption of the construction schedule. They are detailed as follows:
|
Item |
Description of Change Order |
Amount |
|
1 |
Floor Plan Modifications - Existing HVAC Replacement and Fire Pump Addition |
$500,023.00 |
|
2 |
Revised Permanent Security Office |
$60,422.00 |
|
3 |
May 6th State Comments Revisions |
$44,205.00 |
|
4 |
Exterior Shade Sails and Fabric Awning |
$29,507.00 |
|
5 |
Fulton County Network Equipment Adds |
$42,890.00 |
|
6 |
Addition of Exterior Lighting |
$76,350.00 |
|
7 |
Custom Graphics at Terrace Fence Windscreen |
$20,439.00 |
|
8 |
Bolting Down of Exterior Furniture |
$3,188.00 |
|
9 |
Additional Door Lites |
$9,569.00 |
|
10 |
Patient Bed Relocation (Option 2) |
$37,027.00 |
|
11 |
Entry Gate Security and Camera Monitoring |
$99,329.00 |
|
12 |
Convex Mirrors |
$21,300.00 |
|
13 |
Outlet Covers |
$20,066.00 |
|
14 |
Cup Fillers at CSU and Temp OBS |
$8,974.00 |
|
15 |
Add Fabric to Bottom of Fabric Awning |
$1,238.00 |
|
16 |
Additional Bollards at Entry Gate |
$2,848.00 |
|
17 |
Additional Landscaping at Front Entry |
$3,323.00 |
|
18 |
Access Control Match 2 Devices |
$16,942.00 |
|
|
Total Cost of Change Order No. 2 |
$997,640.00 |
Community Impact: The successful completion of this project will provide citizens with access to Fulton County’s first ever Behavioral Health Crisis facility. This facility will provide previously unavailable access to care and treatment options for individuals experiencing a behavioral health crisis.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The Construction Contract will work in collaboration with the Department of Real Estate and Asset Management, Project Management Team.
Project Implications: This effort and impact are necessary to allow complete construction of a fully functional Behavioral Crisis Center to meet the Behavioral Health Crisis needs of the constituents and employees of Fulton County’s Behavioral Health Crisis Unit at Oak Hill Child Adolescent & Family Center.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this Change Order is not approved, the Contractor cannot provide the completed construction projected for Fulton County’s Behavioral Health Crisis Unit at Oak Hill Child Adolescent & Family Center
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0378 |
6/7/23 |
$11,377,902.00 |
|
Change Order No. 1 |
24-0243 |
4/10/24 |
$3,066,235.31 |
|
Change Order No. 2 |
|
|
$997,640.00 |
|
Total Revised Amount |
|
|
$15,441,777.31 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $997,640.00
Prime Vendor: Hogan Construction Group, LLC/The Collaborative Firm, LLC Joint Venture (JV - 75/25)
Prime Status: Hogan ($98,467.07 or 75.00%) Non-Minority & The Collaborative Firm ($32,822.36 or 25.00%) African American Male Business Enterprise
Location: Norcross, GA
County: Gwinnett County
Prime Value: $131,289.42 or 13.16%
Subcontractor: NetPlanner Systems, Inc.
Subcontractor Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Subcontractor Value: $118,719.16 or 11.90%
Subcontractor: Monroy Landscaping Services, LLC
Subcontractor Status: Hispanic Male Business Enterprise
Location: Snellville, GA
County: Gwinnett County
Subcontractor Value: $10,974.04 or 1.10%
Subcontractor: PEC
Subcontractor Status: Non-Minority
Location: Covington, GA
County: Newton County
Subcontractor Value: $1,995.28 or 0.20%
Subcontractor: Elite Awnings
Subcontractor Status: White Female Business Enterprise
Location: Sugar Hill, GA
County: Gwinnett County
Subcontractor Value: $34,917.40 or 3.50%
Subcontractor: Universatech Electrical & Remodeling Co., Inc
Subcontractor Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Subcontractor Value: $295,301.44 or 29.60%
Subcontractor: Atlanta Commercial Flooring, Inc.
Subcontractor Status: Small Business Enterprise
Location: Acworth, GA
County: Cobb County
Subcontractor Value: $17,957.52 or 1.80%
Subcontractor: CWC
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: DeKalb County
Subcontractor Value: $5,985.84 or 0.60%
Subcontractor: Commercial Interiors Manufacturing, Inc.
Subcontractor Status: Non-Minority
Location: Jasper, GA
County: Pickens County
Subcontractor Value: $54,870.20 or 5.50%
Subcontractor: Paulson Cheek
Subcontractor Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Subcontractor Value: $35,915.04 or 3.60%
Subcontractor: Goodman Painting
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $5,985.84 or 0.60%
Subcontractor: M.O. Inc.
Subcontractor Status: Non-Minority
Location: Alpharetta, GA
County: Fulton County
Subcontractor Value: $47,886.72 or 4.80%
Subcontractor: West Metro Glass, Co.
Subcontractor Status: Non-Minority
Location: Winston, GA
County: Douglas County
Subcontractor Value: $99.76 or 0.01%
Subcontractor: Classic City Door & Hardware
Subcontractor Status: Small Business Enterprise
Location: Athens, GA
County: Clarke County
Subcontractor Value: $73,027.25 or 7.32%
Subcontractor: Aaron’s Doors LLC
Subcontractor Status: Small Business Enterprise
Location: Cumming, GA
County: Forsyth County
Subcontractor Value: $99.76 or 0.01%
Subcontractor: WCS
Subcontractor Status: Non-Minority
Location: Jonesboro, GA
County: Clayton County
Subcontractor Value: $4,988.20 or 0.50%
Subcontractor: Rawlins Plumbing
Subcontractor Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Subcontractor Value: $5,985.84 or 0.60%
Subcontractor: Norix
Subcontractor Status: Non-Minority
Location: Chicago, IL
County: DuPage County
Subcontractor Value: $16,959.88 or 1.70%
Subcontractor: Ryal Brothers, LLC
Subcontractor Status: Small Business Enterprise
Location: Gainesville, GA
County: Hall County
Subcontractor Value: $4,988.20 or 0.50%
Subcontractor: C&C Fence
Subcontractor Status: Non-Minority
Location: McDonough, GA
County: Henry County
Subcontractor Value: $41,900.88 or 4.20%
Subcontractor: TVS
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $32,922.12 or 3.30%
Subcontractor: Calfin Services CO dba CME Corp
Subcontractor Status: Non-Minority
Location: Warwick, RI
County: Kent County
Subcontractor Value: $3,990.56 or 0.40%
Subcontractor: Triton Sprinkler Company, LLC
Subcontractor Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Subcontractor Value: $50,879.64 or 5.10%
Total Contract Value: $997,640.00 or 100.00%
Total Certified Value: $453,128.09 or 45.42%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Change Order No. 2 to Form of Contract
Exhibit 2: Change Order Cost Proposal
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$11,377,902.00 |
|
Previous Adjustments: |
$3,066,235.31 |
|
This Request: |
$997,640.00 |
|
TOTAL: |
$15,444,777.31 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
448-520-ARP1-HINF: American Rescue Plan, Real Estate and Asset Management, Health Infrastructure - $997,640.00
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Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: Completion of construction project. |
|
Cost Adjustment: |
Renewal/Extension Terms: Non-Applicable |
Overall Contractor Performance Rating: 94
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
4/1/2024 |
6/30/2024 |