Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Public Works, 21ITBC000023A-CJC, Water Meter Vaults in the amount of $200,000.00 with Bartow Precast, Inc. (Cartersville, GA), to provide water meter vaults. Effective January 1, 2022 through December 31, 2022, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Department of Public Works recommends approval of lowest responsible bidder, Bartow Precast, Inc. to provide water meter vaults.
Scope of Work: The award of contract with provide water meter vaults for the Water Distribution System. The water meter vaults are used for installation of new water service and replacement of small and medium size water meters.
Community Impact: Without a readily available supply of water vaults, the installation of new water services will not be possible. Maintenance on water system will be impacted.
Department Recommendation: The Department of Public Works recommends approval of award to Bartow Precast, Inc. with two renewal options.
Project Implications: Maintaining the Water Distribution System and providing new service will be affected.
Community Issues/Concerns: Public Works is not aware of any Community Issues or concerns.
Department Issues/Concerns: The concerns of the department if not funded will restrict our ability to properly maintain the Water Distribution System and provide new service installations.
Contract Modification: New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $200,000.00
Prime Vendor: Bartow Precast, Inc.
Prime Status: Non-Minority
Location: Cartersville, GA
County: Bartow County
Prime Value: $200,000.00 or 100.00%
Total Contract Value: $200,000.00 or 100.00%
Total M/FBE Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor Performance Report
Exhibit 3: Recommendation of Award
Contact Information (Type Name, Title, Agency and Phone)
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Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
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Previous Adjustments: |
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This Request: |
$200,000.00 |
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TOTAL: |
$200,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1450: Water & Sewer R & E, Public Works, Maintenance Supplies - $200,000.00
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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2/25/2021 |
6/25/2021 |