Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Department of Public Works, 16RFP071816K-DJ, Operation & Maintenance Services for Camp Creek Managed Assets in an amount not to exceed $1,226,359.00 with Veolia North America - South, LLC (Atlanta, GA) to provide operation and maintenance services for the Camp Creek water reclamation facility and associated pump stations in South Fulton County. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works is requesting an increase in spending authority to the 2024 PO #24SC071816K-CRB with Veolia Water North America-South in the amount of $1,226,359,000 to cover the added cost in disposing of biosolids and increased maintenance activities at the Camp Creek facility in accordance with the master contract (#16RFP0718K-DJ).
Scope of Work:
As part of the annual Operation & Maintenance contract and Purchase Order (#24SC071816K-CRB), Veolia Water North America is authorized to spend $1,500,000 in maintenance activities and $100,000 in contingency items at Camp Creek and the associated pump stations. The 2024 operations have experience increased costs in biosolid disposal (actual costs of $135/wet ton as compared to the planned $95/wet ton) and increased maintenance activities (specifically, influent pump replacement, dewatering centrifuge replacement, and electronic controls at Deep Creek and Morning Creek lift stations) an additional $1,226,359 is requested to cover these costs. Public Works staff have reviewed the additional costs and agree that they are reasonable and needed for the successful operation of the Camp Creek facilities. Money is available for these expenses in the existing 2024 Public Works O&M budget and capital program.
Community Impact:
The successful operation and maintenance of the Camp Creek facility and associated pump stations allow for the proper treatment of wastewater throughout the South Fulton County area.
Department Recommendation:
The Department of Public Works recommends approval of the increase in spending authority request.
Project Implications:
Failure to increase the spending authority for this operations & maintenance purchase order will result in the inability of Fulton County to pay for the increased expenses already incurred by Veolia.
Community Issues/Concerns:
No community issues or concerns are known to Public Works.
Department Issues/Concerns:
The Department of Public Works has no issues or concerns with this increase in spending authority request.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
16-1181 |
12/21/2016 |
$6,378,790.00 |
|
Year 2 |
|
|
$6,374,364.00 |
|
Year 3 |
|
|
$6,471,851.00 |
|
Year 4 |
|
|
$6,821,288.00 |
|
Year 5 |
|
|
$6,922,713.00 |
|
Renewal No. 1 |
22-0195 |
3/16/2022 |
$6,277,692.00 |
|
Year 2023 |
|
|
$8,628,832.00 |
|
Year 2024 |
|
|
$8,839,697.00 |
|
Year 2025 |
|
|
$9,056,888.00 |
|
Year 2026 |
|
|
$9,280,595.00 |
|
Year 2027 (partial) |
|
|
$2,423,354.00 |
|
Amendment No. 1 |
|
|
$1,226,359.00 |
|
Total Revised Amount |
|
|
$78,702,423.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,226,359.00
Prime Vendor: Veolia Water North America North
\Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $853,545.86 or 69.60%
Subcontractor: ABC Section 3 Supplies
Subcontractor Status: African American Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $3,065.90 or 0.25%
Subcontractor: Khafra Engineering Consultants, Inc.
Subcontractor Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $15,942.67 or 1.30%
Subcontractor: Let Us Love Your Lawn
Subcontractor Status: African American Female Business Enterprise
Location: Stone Mountain, GA
County: Dekalb County
Contract Value: $22,197.10 or 1.81%
Subcontractor: Slater Infrastructure Group d/b/a Multi-Energy Group, LLC
Subcontractor Status: African American Female Business Enterprise
Location: Alpharetta, GA
County: Fulton County
Contract Value: $14,716.31 or 1.20%
Subcontractor: Amtech Drive
Subcontractor Status: Asian American Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $12,263.59 or 1.00%
Subcontractor: D. Clark Harris
Subcontractor Status: White Female Business Enterprise
Location: Fayetteville, GA
County: Fayette County
Contract Value: $12,263.59 or 1.00%
Subcontractor: Global Control Systems Inc.
Subcontractor Status: White Female Business Enterprise
Location: Smyrna, GA
County: Cobb County
Contract Value: $24,649.82 or 2.01%
Subcontractor: Reliant Water, Inc.
Subcontractor Status: White Female Business Enterprise
Location: Butler, GA
County: Taylor County
Contract Value: $241,347.45 or 19.68%
Subcontractor: Prime Power
Subcontractor Status: White Female Business Enterprise
Location: Austell, GA
County: Cobb County
Contract Value: $6,131.80 or 0.50%
Subcontractor: American Facility
Subcontractor Status: White Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $20,234.92 or 1.65%
Total Contract Value: $1,226,359.00 or 100.00%
Total Certified Value: $372,813.14 or 30.40%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
David Clark, Director, Public Works, (404) 612-2804
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$6,378,790.00 |
|
Previous Adjustments: |
$71,097,274.00 |
|
This Request: |
$1,226,359.00 |
|
TOTAL: |
$78,702,423.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
|
Fiscal Impact / Funding Source
Funding Line 1:
201-540-5470-1160: Water & Sewer Revenue, Public Work, Professional Services - $59,000.00
Funding Line 2:
203-540-5400-I052: Water & Sewer R&E, Public Works, Camp Creek 35 MGD - $1,141,000.00
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Key Contract Terms |
|
Start Date: Upon Boc Approval |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating: 70
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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1/4/2024 |
10/3/2024 |