Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Fulton County Library System, #20ITB093020K-CRB, Furniture and Equipment for the Central and Hapeville Libraries Renovations, part of the Library Capital Improvement Program, Phase II (FCLS-CIP), in the amount of $144,737.09 with Furniture by William Webb (Carrollton, TX) to provide interior and exterior furniture, fixtures and equipment (FF&E) for the Central and Hapeville Library. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Sections 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☒
District 5 ☐
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background The Fulton County Library System requests approval of the lowest responsible bidder to provide, deliver and install interior and exterior furniture, fixtures and equipment (FF&E) and miscellaneous furniture items required to complete the Phase II Central and Hapeville library projects.
Scope of Work: This contract provides all labor, tools, materials and equipment to deliver and install all the interior and exterior furniture, equipment and miscellaneous furniture items for the Central and Hapeville Libraries. These items were not available on Statewide Contracts previously approved by the Board of Commissioners for the purchase of furniture, fixtures and equipment for these facilities.
The Furniture and Equipment Specifications list for all items included in this solicitation is as follows:
Product: Quantity
1. Furniture
a. Display Case (72in. wide X 42in. high X 24in. deep) 2
b. Display Case (36in. wide X 72in. high X 24in. deep) with lighting 1
c. Display Case (36in. wide X 72in. high X 24in. deep) 1
d. Scooter Stool 10
e. Vertical Literature Rack 1
f. Children’ s Reading Hideway (seating/reading/display) 2
g. Children’s Seating (7 piece big-blocks) 5
h. Bench 72in.(exterior) 2
i. Storage Lockers with name plates (18, 12in wide box lockers) 1
j. Fireproof Lateral File Cabinet 1
k. Storage Lockers with name plates (wood frame) 1
l. Outdoor Table with Sunshade 1
m. Outdoor Table with Sunshade 1
n. Lectern 1
o. Floor Cushions (set of 4) 3
p. Roll-up door Shelving (lockable) 1
2. Accessories
a. Cylindrical Waste Basket (10in. dia. X 15in. high) 136
b. Laptop Cart 6
c. Lobby Trash Receptacle (18in.dia. X 32in. high) 9
d. Recycling Station (30in. wide X 27in. high X 12in. deep) 3
e. Recycling Center (24in wide X 32in.high X 22in deep) 1
f. Trash Receptacle (10in. dia. X 20in. high) 6
g. Laptop Caddy 6
h. Laptop Charging Cabinet 2
3. Equipment
a. Four Step Ladder 2
b. Tabletop Safe 1
c. Standard Safe 1
In addition to providing all furniture, fixtures, equipment and miscellaneous accessory items included in the bid specification, the vendor agrees to furnish all necessary personnel, materials, equipment, machinery, tools, apparatus and means of transport required to complete the installation of all furnishings in accordance with the requirements of the bid specifications.
Community Impact: This request involves the renovation of Central Library in District 4 and the construction of Hapeville Library in District 6. The successful renovation of Central Library will impact communities throughout the County. The successful construction of Hapeville Library will impact communities in District 6.
Department Recommendation: The Department of Real Estate and Asset Management on behalf of the Fulton County Library System recommends approval
The County received and evaluated three (3) bid responses to the solicitation. The recommendation was based on bidder’s costs with given quantities for each for interior and exterior furniture, fixtures and equipment (FF&E) for the Central and Hapeville Library to determine the lowest base bid amount.
After careful review of the three (3) bid responses, we recommend Furniture by William Webb for submitting the lowest responsible base bid amount to provide interior and exterior furniture, fixtures and equipment (FF&E) for the Central and Hapeville Libraries.
The recommended bidder has performed very good and highly competent as a FF&E contractor for Fulton County as stated in their performance report.
Project Implications: The cost of the requested service will be will be funded using Library Bond Funds; therefore, it will not impact the County or Library operations.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: None that the Department is aware of.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $144,737.09
Prime Vendor: Furniture by William Webb
Prime Status: Non-minority
Location: Carrollton, TX
County: Dallas County
Prime Value: $115,789.67 or 80.00%
Subcontractor: RIOF-Reconfiguration Installation
Subcontractor Status: Hispanic Male Business Enterprise-Non-Certified
Location: Alpharetta, GA
County: Fulton County
Contract Value: $28,947.42 or 20.00%
Total Contract Value: $144,737.09 or 100.00%
Total M/FBE Value: $28,947.42 or 20.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor Performance Reports
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$144,737.09 |
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TOTAL: |
$144,737.09 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
573-650-6500-L011- Library Bond Capital Phase 2, Library, Central Library- $144,737.09
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Key Contract Terms |
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Start Date: 10/20/2021 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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10/20/2021 |
12/31/2024 |