Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to utilize a statewide contract - Department of Real Estate and Asset Management, SWC #99999-001-SPD0000154-0001, Facility Maintenance Solution in the amount of $103,125.00 with CGL Facility Management, LLC (Fayetteville, GA), to provide continue preventive and corrective maintenance services for the County-owned facility currently leased to the State of Georgia Department of Human Services located at 5710 Stonewall Tell Road, College Park, GA 30349. Effective dates: July 15, 2024, through December 31, 2024. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Requesting approval to utilize a statewide contract to cover the costs to provide continue preventive and corrective maintenance services for the County-owned facility currently leased to the State of Georgia Department of Human Services for the remainder of FY2024, with effective dates: July 15, 2024, through December 31, 2024. The State of Georgia is in the process of extending the existing Statewide Contract #99999-001-SPD0000154-0001 for Facility Maintenance Solution through July 14, 2025. The existing Statewide Contract will expire on July 14, 2024.
The initial award for this service was approved by the BOC on December 20, 2023, as Item #23-0895 in the amount not to exceed $121,875.00 with CGL Facility Management, LLC, with an effective date: January 1, 2024, through July 14, 2024.
Scope of Work: The statewide contractor (facility maintenance) will operate, maintain, monitor, and adjust the day-to-day operations of all mechanical, electrical, and building systems. The contractor shall be fully responsible for providing customer service, quality control and all other services.
Basic services shall include:
• Facility management: day-to-day management
• Landscaping/Grounds
• Electrical systems
• Security systems including but not limited to audio systems, video systems, CCTV, and cable TV
• Lighting preventive maintenance on all interior and exterior lighting
• Heating, ventilation. and air conditioning equipment including but not limited to direct exchange cooling units, heat pumps, air handling units, roof tops, exhaust fans coils and refrigerant piping
• Fire alarm including, but not limited, to fire suppression system, fire sprinklers, fire extinguishers and fire panels
• Fire sprinkler systems
• Plumbing and sewer including, but not limited to, pipes, service pipes, drains, sumps, backflow prevention devices, sewage grinders, septic tanks, pumps, water heaters, sinks, showers, toilets, faucets, water purifiers, garbage disposals, washer lines, floor drains, and leak detection.
Services not included:
• Site utilities
• Janitorial services
• Roofing services and waterproofing systems
• Asphalt/concrete repair
• Card access system
• IT maintenance
However, if there is any interruption in the supply of any/all the above utilities, the Contractor will coordinate with the respective utility vendors and ensure early resumption of utilities
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: Failure to approve this item will result in the Department not being able to maintain the facility as is necessary to ensure the optimum operation performance of the facility.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this statewide contract is not approved, there will be a delay in providing internal resources necessary to render adequate and timely maintenance service to the facility.
Contract Modification
CGL Facility Management, LLC
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0895 |
12/20/23 |
$121,875.00 |
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New Request |
|
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$103,125.00 |
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Total Revised Amount |
|
|
$225,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
NA
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: SWC#99999-001-SPD0000154-0001
Exhibit 3: Performance Evaluation
Exhibit 4: Justification Form for Use of Statewide Contract
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$121,875.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$103,125.00 |
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TOTAL: |
$225,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1160: General, Real Estate and Asset Management, Professional Services- $103,125.00
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Key Contract Terms |
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Start Date: 7/15/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: See Exhibit 3 (CPR Memo)
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |