Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 22ITBC073A-KM, Fire Hydrants and Parts in the amount not to exceed $386,728.00 with Core & Main, LP (Athens, GA), to provide fire hydrants and parts. This action exercises the first of two renewal options. One renewal option remains. Effective January 1, 2024, through December 31, 2024. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request is to renew the existing contract to provide fire hydrants and associated parts.
Scope of Work: The contract provides fire hydrants and the associated parts that are then installed by the Department of Public Works crews or authorized contractors throughout the North Fulton water service area. Fire hydrants are part of the publicly maintained water system and the County is responsible for the proper operation of fire hydrants in North Fulton County.
Community Impact: Firefighting protection can be negatively affected if replacement system parts are not procured in a timely manner and fire hydrants must be taken out of service.
Department Recommendation: The Department of Public Works recommends approval to renew existing contract with Core & Main, LP to provide fire hydrants and parts.
Project Implications: Failure to procure and maintain these items in stock can negatively impact the maintenance and operation of the water systems throughout North Fulton and negatively affect firefighting protection.
Community Issues/Concerns: No issues/concerns have been raised by the community regarding this agenda item.
Department Issues/Concerns: There are no issues/concerns known to Department of Public Works’ staff.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0990 |
|
$386,728.00 |
|
1st Renewal |
|
|
$386,728.00 |
|
Total Revised Amount |
|
|
$773,456.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $386,728.00
Prime Vendor: Core & Main, LP
Prime Status: Non-Minority
Location: Athens, GA
County: Clarke County
Prime Value: $386,728.00 or 100.00%
Total Contract Value: $386,728.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation form
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$386,728.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$386,728.00 |
|
TOTAL: |
$773,456.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1450: Water & Sewer R & E, Public Works, Maintenance Supplies - $386,728.00.
|
Key Contract Terms |
|
Start Date: 1/1/2024 |
End Date: 12/31/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: One option remains. |
Overall Contractor Performance Rating: 94
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2023 |
7/31/2023 |