Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 21ITB130147C-GS, Modular Workstations and Free Standing Furniture Countywide, in an amount not to exceed $1,500,000.00 with (A) 5 Star Office Furniture, Inc. (Avondale Estates, GA) in an amount not to exceed $675,000.00 and (B) Office Design Concepts Georgia, LLC (Atlanta, GA) in an amount not to exceed $575,000.00 to provide office modular workstation systems and free standalone furniture for Fulton County agencies on an “as needed” basis; and (C) Beltmann Relocation (Stone Mountain, GA) in an amount not to exceed $250,000.00, to provide all labor for breaking down and reconfigurations of existing workstations and office relocation by requested user departments on an “as needed” basis for Fulton County agencies. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2024, through December 31, 2024. (APPROVED)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Approval to renew existing contracts to provide modular workstations systems and free standalone furniture on an “as needed” basis for Fulton County for FY2024.
Scope of Work: These contracts furnish all materials, labor, tools, equipment, transportation, and appurtenances necessary to provide a variety of office modular workstations systems and free standalone furniture on an “as needed” basis as requested by user departments.
The Scope of work includes but not limited to:
• Modular Furniture
• Re-configurations
• Purchase of new furniture
• Inventory of existing materials, and
• Receiving/installation of new material per job
• Office Relocation/Moves as requested
Office furniture systems are designed to interconnect to provide comprehensive office furniture environments through the ability to form a variety of workstation configurations that are designed to accommodate staff functional needs.
A. 5 Star Office Furniture, Inc.: provides new office modular workstation systems and free standalone furniture, replacement components, and inventory of parts and supplies for new and existing furniture for Typical A, B & C manufacturer brand furniture; and standby for requested office relocation moves.
B. Office Design Concept GA, LLC: provides new office modular workstation systems and free standalone furniture, replacement components, and inventory of parts and supplies for new and existing furniture for Typical A, B & C manufacturer brand furniture; and standby for requested office relocation moves.
C. Beltmann Relocation: provides all labor for breaking down and reconfigurations of existing workstations, miscellaneous labor to include handling and transportation for requested office relocation moves, and secure warehouse storage space.
Community Impact: None of which the Department is.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the total amount of $1,500,000.00, remains the same as 2023 even though costs have increased due to office furniture and accessories/materials high in demand, industry wide shortages, new construction building expansions and renovations which are affecting challenges to the global supply chain for FY2024.
This is a time and material contract. The requested spending authority in the total amount of $1,500,000.00 covers the cost for modular workstations systems, required materials, transportation, and labor rates for installing/reconfiguration of new & existing office furniture for FY2024.
Project Implications: These contracts provide all the necessary labor, equipment, transportation, and materials to provide modular furniture and free-standing furniture to countywide agencies.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, this will negate the department’s ability to provide modular furniture and free-standing furniture for Countywide agencies.
Contract Modification
(A) 5 Star Office Furniture, Inc.
|
CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Contract Amount |
21-1041 |
12/15/21 |
$600,000.00 |
|
1st Renewal |
22-0728 |
10-5-22 |
$675,000.00 |
|
2nd Renewal |
|
|
$675,000.00 |
|
Total Revised Amount |
|
|
$1,950,000.00 |
(B) Office Design Concepts Georgia, LLC
|
CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Contract Amount |
21-1041 |
12/15/21 |
$400,000.00 |
|
1st Renewal |
22-0728 |
10-5-22 |
$575,000.00 |
|
2nd Renewal |
|
|
$575,000.00 |
|
Total Revised Amount |
|
|
$1,550,000.00 |
(C) Beltmann Relocation Group
|
CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Contract Amount |
21-1041 |
12/15/21 |
$200,000.00 |
|
1st Renewal |
22-0728 |
10-5-22 |
$250,000.00 |
|
2nd Renewal |
|
|
$250,000.00 |
|
Total Revised Amount |
|
|
$700,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $1,500,000.00
(A)
Contract Value: $675,000.00
Prime Vendor: 5 Star Office Furniture, Inc.
Prime Status: White Female Business Enterprise
Location: Avondale Estates, GA
County: DeKalb County
Prime Value: $585,000.00 or 90.00%
Subcontractor: Synergy Installation
Subcontractor Status: Non-Minority
Location: Suwanee, GA
County: Gwinnett County
Contract Value: $90,000.00 or 10.00%
Total Contract Value: $675,000.00 or 100.00%
Total Certified Value: $585,000.00 or 90.00%
(B)
Contract Value: $575,000.00
Prime Vendor: Office Design Concepts Georgia, LLC
Prime Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $575,000.00 or 100.00%
Total Contract Value: $575,000.00 or 100.00%
Total Certified Value: $575,000.00 or 100.00%
(C)
Contract Value: $250,000.00
Prime Vendor: Beltmann Relocation
Prime Status: Non-Minority
Location: Stone Mountain, GA
County: DeKalb County
Prime Value: $250,000.00 or 100.00%
Total Contract Value: $250,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Grand Contract Value: $1,500,000.00 or 100.00%
Grand Certified Value: $1,160,000.00 or 77.33%
Exhibits Attached
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Contractor’s Performance Reports
Exhibit 3: Contract Renewal Evaluation Form
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-377
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,200,000.00 |
|
Previous Adjustments: |
$1,500,000.00 |
|
This Request: |
$1,500,000.00 |
|
TOTAL: |
$4,200,000.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-TBD-TBD-1458: General, Real Estate and Asset Management, To-Be Determine -$1,500,000.00 “Subject to availability of funding adopted for FY2024 by BOC, and the contingent approval for user departments”.
|
Key Contract Terms |
|
Start Date: 1/1/2024 |
End Date: 12/31/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: 0 Renewals remain |
Overall Contractor Performance Rating:
5 Star 82
Office Design 88
Beltmann 85
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2023 |
6/30/2023 |