Department
Real Estate and Asset Management
Requested Action
title
Request approval of a change order less than 10% - Department of Real Estate and Asset Management, 24ITB100324K-JA, Renovation of Airport Administration Air Rescue Firefighting Station in an amount not to exceed $353,572.00 with Sovereign Cooper, Inc. (Cumming, GA), to add funding for 35 change order proposals for Phase 3, associated with the completion of the construction/renovation project to the upper and lower floors of the west apparatus bay (approximately 7,275 gross square feet) for the Aircraft Rescue and Fire Fighting Station located at the Fulton County Executive Airport, and to add an additional 84 days to accommodate lead-times for the completion of 43 total additional services associated with prior Change Order No. 1 (8) and Change Order No. 2. (35). Effective upon BOC approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: On April 2, 2025, as Item 25-0261, the Board of Commissioners (BOC) approved the award of 24ITB100324K-JA, Renovation of Airport Administration Air Rescue Firefighting Station, in the total amount of $2,389,000.00 to Sovereign Cooper, Inc. (Cumming, GA) to provide construction/renovation of the upper and lower floors of the west apparatus bay of the Airport Administration Aircraft Rescue Firefighting Station, located at 3965 Aero Drive NW, Atlanta, GA 30336. On March 18, 2026, as Item 26-0108, the BOC approved Change Order No. 1 in the amount of $85,446.00 for the execution of eight (8) additional services due to underground water in the foundation trenches, which caused a delay of approximately 56 days, coupled with some other unforeseen conditions which required immediate action to prevent additional disruption to the project.
Now, we are recommending approval of Change Order No. 2 in the total amount of $353,572.00 with Sovereign Cooper, Inc. (General Contractor), to allow the execution of 35 additional services for Phase 3, Change Order Proposals (COP) 9 through 43. We are also requesting an additional 84 total calendar days be added to the initial 300 calendar days for completion of the project. Those 84 days include the 56-day delay noted in Change Order No. 1, and an additional 28 days to accommodate lead-times for the execution of additional work associated with Phase 3 specified in Change Order No. 2.
The General Contractor (GC) has notified the Department of Real Estate and Asset Management’s (DREAM) Construction Team that the lead time for the fabrication and installation of the exhaust system in the apparatus bay will be approximately 10-16 weeks. The GC elaborated that this will not affect the issuance of the certificate of occupancy for this project.
Scope of Work: Additional costs specific to the 35 Change Order Proposals (COPs) for Phase 3 are listed below. All are necessary for the completion of the construction/renovation project which will allow for the continued use by the Fulton County Executive Airport Administration and for the expansion of the Emergency Management Operations, Aircraft Rescue and Fire Fighting Station (ARFF).
The additional costs covering the 35 COPs for Phase 3 are shown in the following table:
1. Change Order Proposals (COP) 9 - 43:
|
Change Order |
Description of Services |
Sub-Total |
|
COP #9 |
Add Storefront Frosting |
$2,154.00 |
|
COP #10 |
Replace Existing Roof Drain |
$2,678.00 |
|
COP #11 |
Power for Overhead Door |
$2,333.00 |
|
COP #12 |
Delete Acoustical Spray |
-$7,219.00 |
|
COP #13 |
Building Obstruction Light |
$11,358.00 |
|
COP #14 |
Water Fountain Rough-in |
$2,289.00 |
|
COP #15 |
Ceiling and Ducts Modifications |
$3,235.00 |
|
COP #16 |
Revise Showers, Walls and Tile |
$15,236.00 |
|
COP #17 |
Decon Laundry Equipment - Dryer & Washer |
$18,096.00 |
|
COP #18 |
Exercise Room Equipment - Treadmill, Benches, etc. |
$19,121.00 |
|
COP #19 |
Refrigerators, Dishwasher, Washer & Dryer |
$18,302.00 |
|
COP #20 |
Update Low Voltage CCTY Access Control |
$42,865.00 |
|
COP #21 |
Low Voltage Wi-Fi per FC Standards |
$23,331.00 |
|
COP #22 |
Electrical Panel due to Missing Hardware |
$10,992.00 |
|
COP #23 |
Tile Restroom & Skim Coat Tile Mortar in Bay |
$6,657.00 |
|
COP #24 |
Delete Foam Tank Storage per EMA |
-$6,469.00 |
|
COP #25 |
Contractor Credit due to Concrete Delays |
-$1,109.00 |
|
COP #26 |
Add Carpet to Main Lobby |
$2,577.00 |
|
COP #27 |
Infill CMU above Door |
$1,538.00 |
|
COP #28 |
Add Lights to Existing Stairs per Fire Marshall |
$1,085.00 |
|
COP #29 |
Vehicle Exhaust Filter per EMA |
$43,092.00 |
|
COP #30 |
Station Alert System |
$25,003.00 |
|
COP #31 |
Lower-Level Fire Alarm System |
$6,787.00 |
|
COP #32 |
Seal Existing Stairs per Fire Marshall |
$5,816.00 |
|
COP #33 |
Addition of Chase Wall and EF-1 |
$742.00 |
|
COP #34 |
Kitchen Appliance and Layout Revision |
$7,271.00 |
|
COP #35 |
Unit Heater to Stairwell per Fire Marshall |
$3,336.00 |
|
COP #36 |
Apparatus Bay Lights |
$12,408.00 |
|
COP #37 |
Owner Requested Lights |
$32,903.00 |
|
COP #38 |
Add AV System per FC IT Standard |
$13,574.00 |
|
COP #39 |
EMA Requested Flooring Finishes |
$2,613.00 |
|
COP #40 |
Fire Marshall Requested Doors at Exist Stairs |
$2,711.00 |
|
COP #41 |
Encountered Rock Removal |
$26,272,00 |
|
COP #42 |
Add Outlets for Shore Electric System |
$3,109.00 |
|
COP #43 |
Credit for Millwork and Blind Changes |
-$1,115.00 |
|
|
Total Change Order Requests 9 - 43 |
$353,572.00 |
Community Impact: The successful completion of this renovation project will allow continued expansion for Fulton County’s Emergency Management operations. It is crucial for enhancing the capacity to respond effectively to community needs. By investing in improvements, the operations can ensure that emergency services are well-prepared to handle various crises, whether they are natural disasters, public health emergencies, or other incidents affecting public safety.
Department Recommendation: The Department of Real Estate and Asset Management recommend approval of Change Order No. 2. The General Contractor (Sovereign Cooper, Inc.) will work in collaboration with DREAM’s Construction Team and the Emergency Management Agency Airport Recue and Fire Fighting (ARFF) Division to ensure successful completion of the project.
Project Implications: This Change Order No. 2 is necessary to allow, without any additional disruption, the restoration and expansion of the Executive Airport’s Administration Aircraft Rescue Firefighting Station (ARFF), economically and efficiently, to a condition which it would be fully able to meet the long-term space and safety needs of the Fulton County Airport operations.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this Change Order is not approved, there may be a delay in the construction/renovation process for the Emergency Management Agency Airport Rescue and Fire Fighting (ARFF) Division.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
25-0261 |
4/2/25 |
$2,389,000.00 |
|
Change Order No. 1 |
26-0108 |
3/18/26 |
$85,446.00 |
|
Change Order No. 2 |
|
|
$353,572.00 |
|
Total Revised Amount |
|
|
$2,828,018.00 |
Contract & Compliance Information
Contract Value: $353,572.00
Prime Vendor: Sovereign Cooper, Inc.
Prime Status: Non-Minority
Location: Cummings, GA
County: Forsyth County
Prime Value: $353,572.00 or 100.00%
Total Contract Value: $353,572.00 or 100.00%
Total Certified Value: $00.00 or 0.00%
Exhibits Attached
Exhibit 1: Change Order No. 2 to Form of Contract
Exhibit 2: Change Order Cost Proposal
Exhibit 3: Performance Evaluation Report
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$2,389,000.00 |
|
Previous Adjustments: |
$85,446.00 |
|
This Request: |
$353,572.00 |
|
TOTAL: |
$2,828,018.00 |
Fiscal Impact / Funding Source
Funding Line 1:
509-310-5602-AIR5: Transportation Improvement Plan, Fire, ARFF Phase III - Fire Fighter Facility Renovation - $281,866.00
Funding Line 2:
200-310-5602-1900: Airport, Fire, Contingency - $71,706.00
|
Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: Completion of Construction project as determined by the County |
|
Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: 84 Calendar Days |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/7/2026 |
4/7/2026 |