Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of statewide contracts - Department of Real Estate and Asset Management, SWC99999-001-SPD0000203-0003, and SWC 99999-001- SPD0000203-0004, New Tires and Retread Tires in the total amount not to exceed $110,000.00 with (A) The Goody ear Tire & Rubber Company through Authorized Dealer NexTire Commercial, Inc. (Decatur, GA) in an amount not to exceed $80,000.00; and (B) Continental Tire the Americas through Authorized Dealer Javelin Southeast, Inc. dba Gordy Tire Company (Atlanta, GA) in an amount not to exceed $30,000.00, to provide tires, tubes, accessories and repair services for County fleet vehicles. Effective dates: January 1, 2024, through June 30, 2024. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval to utilize statewide contracts to provide tires, tubes, accessories, and repair services for County fleet vehicles for FY2024.
Scope of Work: These statewide contracts provide tires, tubes, accessories, and repair services for County fleet vehicles. The scope of work includes the ability to receive 95% of all tires and accessories within 24 hours from notice with warranties on all tires, tubes, and accessories against defects in materials and workmanship. This service operates on an as needed basis and provides the County with maximum flexibility to have multiple sources for services.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The Department of Purchasing and Contract Compliance and the Department of Real Estate and Asset Management (DREAM) examined and recommended that it would be beneficial and convenient for the County to acquire this service through the Statewide suppliers (Tires and Tubes, Pneumatic and Solid and Retread Tires) rather than soliciting through the normal bid process.
The increased spending authority over the previous contract term is due to the significant increase in the number of law enforcement vehicles in the County’s fleet that must be maintained. Additionally, due to ongoing inflation, the unit prices have increased.
The project management is coordinated by the Department of Real Estate and Asset Management, Central Maintenance Fleet Division.
Project Implications: The services provided under these contracts are critical and include maintenance technicians, special tires, tubes, accessories, and inventory resources for approximately 1,047 County fleet vehicles.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these statewide contracts are not approved, the Department will not be able to provide tires, tubes and accessories and repair services to the County fleet vehicles.
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Statewide Contracts
Exhibit 2: SWC Benefits Sheet
Exhibit 3: Contractor’s Performance Reports
Exhibit 4: Justification Form for Use of Statewide Contracts
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$110,000.00 |
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TOTAL: |
$110,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
700-520-5223-1710: Internal Services, Real Estate and Asset Management, Garage Parts- $110,000.00 “Subject to availability of funding adopted for FY2024 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 6/30/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |