Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the Statewide Contract - Department of Real Estate and Asset Management, SWC# 99999-001-SPD0000112-0001, Fuel Card Management Services in the total amount of $63,500.00 with WEX Bank (Salt Lake City, UT), to provide fuel card management services for Fulton County fleet vehicles. Effective date: From January 1, 2022 through September 30, 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-459, requests for approval of statewide contracts of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The purpose of this contract is to provide fuel dispensing via WEX card services for the County vehicles operating outside areas where the drivers could not utilize County owned fuel facilities and related services in support of the County’s fuel card program. Currently the number of WEX Card users is approximately thirty (30) staff in countywide.
Benefits to use this SWC are:
• No account set up fee
• No monthly card fee
• No fee for replacement card
• Access to Strategic Card Support for special customer service
• Early payment rebate range from 0.10% to 0.13%
Community Impact: None that the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of to utilize the Statewide Contracts to provide fuel dispensing via WEX card services for Fulton County fleet vehicles for FY2022.
The contract management is coordinated by the Department of Real Estate and Asset Management, Central Maintenance Fleet Division.
Historical Expenditures:
• FY2021: The County spent $61,883.00
• FY2020: The County Spent $35,000.00
• FY2019: The County spent $ 26,834.00
• FY2018: The County spent $ 34,293.00
Project Implications: This fuel management service contract is critical component in support of the County fleet using fuel sites out of states fuel dispensing services for approximately 275 County fleet vehicles.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this contract is not approved, the Department will not be able to provide fuel dispensing services to the County fleet vehicles traveling out of state.
Contract Modification: No, this is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached:
Exhibit 1: Summary of Statewide Contract
Exhibit 2: Statewide Contract
Exhibit 3: Contractor’s Performance Report
Exhibit 4: SWC Benefits Sheet
Exhibit 5: Cooperative Purchasing Justification Form
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$63,500.00 |
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TOTAL: |
$63,500.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
700-520-5223-1712: Internal Service, Real Estate and Asset Management, Gasoline- $63,500.00
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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1/6/2022 |
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