Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Registration & Elections, SWC# 99999-001-SPD0000136, Temporary Staffing Services - Clerical & Light in the amount of $180,000.00 with Abacus Corporation (Morrow, GA) to cover the cost of additional work hours and staffing to conduct the Senate District 21 election, which was not included in the original 2025 election calendar, additional spending authority is requested in case expenses exceed the original allocation. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Department request approval to increase spending authority due to additional work hours and staffing to conduct the Senate District 21 election, which was not included in the original 2025 election calendar, additional spending authority is requested in case expenses exceed the original allocation.
Scope of Work: The statewide contract will provide supplemental staffing services to prepare and conduct the above-mentioned scheduled elections. To successfully conduct a county-wide election, the Registration and Elections Department needs to hire approximately 344 to 351 workers. The County is not equipped to manage that workload of recruiting and hiring the mass amount. Thus, it is essential to contract these services to a professional recruitment vendor, to meet the necessary volume of staff for each election.
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Advanced Voting Temps for State Senate 21 Special Election |
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1160 SALARIES - TEMPORARY |
No. of Temps |
Abacus Temp Costs |
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ADVANCE VOTING TEMPS |
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Compliance Officer |
1 |
$ 6,259.68 |
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Executive Assistant |
1 |
$ 6,259.68 |
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Advance Voting Regional Coordinator 2-LEAD |
1 |
$ 7,511.61 |
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Advance Voting Regional Coordinator 2 |
4 |
$ 26,290.64 |
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Advance Voting - Manager |
2 |
$ 14,397.25 |
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Advance Voting - Asst. Mgr |
4 |
$ 25,038.70 |
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Advance Voting -Clerks |
8 |
$ 39,454.38 |
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Reserves - AV Clerk - Training |
2 |
$ 691.42 |
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23 |
$ 125,903.35 |
Adjusted to match Cherokee County Voting Hours $38,388.84
Community Impact: It will have a negative effect on the community, if the voter registration and elections’ process is not handled efficiently due to shortage of staff for all areas needed to conduct a countywide election.
Department Recommendation: The Department of Registration and Elections recommends approval.
Project Implications: The approval will provide temporary staffing services to ensure the Department adheres to state election laws.
Community Issues/Concerns: Early Voting and Election Day poll locations may not properly staff.
Department Issues/Concerns: Supplemental staff will assist with preparation and conduct of all elections. If the statewide contract is not approved, the Department may not be able to meet state mandated deadlines.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
25-0468 |
6/18/2025 |
$5,824,388.00 |
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Increase spending authority |
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$180,000.00 |
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Total Revised Amount |
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$6,004,388.00 |
Contract & Compliance Information
Not Applicable
Exhibits Attached
Exhibit 1: Abacus Statewide Contract
Exhibit 2: Pricing
Exhibit 3: Amendment No. 1 to Form of Agreement
Contact Information
title
Nadine Williams, Director, Registration and Elections, 404-612-7020
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$5,824,388.00 |
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Previous Adjustments: |
$ 0.00 |
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This Request: |
$ 180,000.00 |
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TOTAL: |
$6,004,388.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-265-2653-1160: General, Registration & Elections, Professional Services - $180,000.00
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Key Contract Terms |
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Start Date: Upon approval |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: n/a