Department
Police
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Police Department, 23ITB139979B-RT, Automobile Repair Services in an amount not to exceed $60,000.00 with Moon’s Service Center (Mableton, GA) to provide automobile repair services. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Justice and Safety
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request is to increase the spending authority to cover the costs for automobile repair services for the Police Department’s entire fleet.
Scope of Work: The increase in spending authority is being requested to cover the costs to provide replacement parts, maintenance service (scheduled), repairs and labor for marked and unmarked police vehicles on an as needed basis. This includes the entire fleet of 50 vehicles and vehicles used for driver training at the Academy.
Community Impact: Automobile repair service is needed to reduce break downs and keep the Police Department’s fleet operating smoothly and safely while rendering police services.
Department Recommendation: The Police Department recommends approval.
Project Implications: Maintaining service vehicles will be performed by this contractor.
Community Issues/Concerns: There are no community issues/concerns.
Department Issues/Concerns: The Police Department must have vehicles that are serviced properly and ready for use twenty-four hours per day.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
NA |
NA |
$66,160.00 |
|
Amendment No. 1 |
|
|
$26,840.00 |
|
Amendment No. 2 |
|
|
$60,000.00 |
|
Total Revised Amount |
|
|
$153,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $60,000.00
Prime Vendor: Moon’s Service Center
Prime Status: Non-Minority
Location: Mableton, GA
County: Cobb County
Prime Value: $60,000.00 or 100.00%
Total Contract Value: $60,000.00 or 100.00%
Total Certified Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contractor Performance Report
Exhibit 2: Amendment No. 2 to Form of Contract
Contact Information (Type Name, Title, Agency and Phone)
title
W. Wade Yates, Chief of Police, Police Department, 404-613-5705
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$66,160.00 |
|
Previous Adjustments: |
$26,840.00 |
|
This Request: |
$60,000.00 |
|
TOTAL: |
153,000.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
|
☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
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|
|
Fiscal Impact / Funding Source
Funding Line 1:
301-320-3201-1110, South Fulton Sub-District, Police Department, Vehicle Maintenance & Repairs (Uniform Patrol) $38,000
Funding Line 2:
100-320-5207-1110, General Fund, Police Department, Vehicle Maintenance & Repairs (Security) $15,000
|
Key Contract Terms |
|
Start Date: Upon BOC approval |
End Date: 12/31/2024 |
|
Cost Adjustment: NA |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2024 |
6/30/2024 |