Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to extend an existing contract - Public Works Department, 23RFP139070K-JAJ, Progressive Design Build of Campbellton Pump Station with Sol Construction (Atlanta, GA) to continue to provide design services associated with determining the 80% guaranteed maximum price (GMP) for the pump station and force main at no additional cost. Time extension only. Effective upon BOC approval through May 2, 2025. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: The South Fulton Capacity Study, presented to and approved by the BOC as Item #21-0143 on 2/17/2021, detailed the sanitary sewer needs throughout the South Fulton County service area required to maintain expected levels of service and accommodate anticipated developmental needs. The Campbellton Pump Station and its associated force main were quantified and located to best prepare the County for where developmental growth would occur and the impact that growth would have on the County’s existing facilities.
Scope of Work: On February 12,2025 Sol Construction formally requested a time only extension. The delay to the originally proposed schedule was primarily caused by two factors: 1. Finalizing the pump station location. There were three (3) possible pump station locations being considered each with their own set of pros/cons with respect to construction and final operation. The process of deciding on a location took longer than originally proposed. 2. Determination of future flows. Accurately forecasting the range of flows this pump station would experience throughout its design life required extensive coordination with the cities, development community, surrounding neighbors. This collaboration was critical for sizing of the pump station and associated force main. The time extension will allow Sol Construction to complete the 80% design and associated guaranteed maximum price by the new date of 5/2/2025.
Community Impact: The timeframe in which this infrastructure was to be constructed and provide beneficial use to the community will be delayed by the requested extension.
Department Recommendation: The Public Works Department recommends approval of this Item.
Project Implications: This time only extension will allow Sol Construction additional time to refine the design and associated costs of the Campbellton Pump Station. This delay will result in an adjusted 80% deliverable date of 5/2/2025.
Community Issues/Concerns: No community concerns or immediately impactful issues have been identified.
Department Issues/Concerns: The Public Works Department has not identified any concerns/issues with this item.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0484 |
7/10/2024 |
$1,918,000.00 |
|
Amendment No. 1 (Extension) |
|
|
$0.00 |
|
Total Revised Amount |
|
|
$1,918,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Construction Value Time Extension
Prime Vendor: Sol Construction, LLC
Prime Status: Hispanic Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: Time Extension
Total Contract Value: Time Extension
Total Certified Value: Time Extension
Exhibits Attached
Exhibit 1: Extension No. 1 to Form of Contract
Exhibit 2: Performance Evaluation
Exhibit 3: Vendor Request Letter
Contact Information (Type Name, Title, Agency and Phone)
title
David E. Clark, Director, Public Works 404-612-2804
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,918,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$0.00 |
|
TOTAL: |
$1,918,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-S171: Water & Sewer R&E, Public Works, Campbellton Pump Station
|
Key Contract Terms |
|
Start Date: 9/25/2024 |
End Date: 5/2/2025 |
|
Cost Adjustment: $0.00 |
Renewal/Extension Terms: Extension through 5/2/2025 |
Overall Contractor Performance Rating: 73
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
10/1/2024 |
12/31/2024 |