Department
Real Estate and Asset Management
Requested Action
title
Request approval to increase the spending authority - Department of Real Estate and Asset Management, Sourcewell Contract #042821-ORK, Pest Control Services Countywide in the amount not to exceed $100,000.00 with Orkin, LLC (Atlanta, GA), to cover the costs to provide additional comprehensive pest control services at the Fulton County Jail Complex and other Countywide facilities for the remainder of FY2024. Effective upon BOC upon approval. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The requested increase will cover the costs for the additional comprehensive pest control services needed to address infestations at the Fulton County Jail Complex and additional comprehensive pest control services for other Countywide facilities for the remainder of FY2024.
Without this increase, DREAM does not have enough spending authority to cover cost of all FY2024 pest control services due to the exhaustion of the approved spending authority of $230,000.00 (BOC Item #23-0721) for FY2024. Additional costs associated with out-of-scope services related to animal removal, bed bugs, spiders, and bees at multiple County facilities.
Scope of Work: This contract provides all labor, equipment, transportation, and material necessary to ensure approximately 131 County facilities will be free of pests. The objectives shall be to eliminate or reduce current unacceptable pest populations.
The scope of work also includes but is not limited to:
1. Provide a comprehensive pest control treatment plan and schedule of service for each facility.
2. The treatment of the exterior perimeter of every building for ants and other pests, (excluding wood destroying organisms) on a monthly minimum or as needed basis.
3. Rodent control around the exterior of every building utilizing bait stations and various flavors of baits. The bait stations will be weatherproof, secured, and numbered.
4. Rodent control for interior shall consist of mechanical traps or glue boards.
5. Control of birds shall be provided as needed.
6. Treatment of non-housing, non-food production areas, such as hallways, storage rooms, janitorial rooms, and loading dock, shall be treated by spot or crack and crevice, as appropriate, on as schedule based on actual need.
7. The treatment of all pipe chases shall contain an insect growth regulator.
8. All treatment in sleeping areas shall consist only of gel-type baits.
9. 2/24 response to emergencies - respond in 2 hrs. 24/7 to emergency needs.
Community Impact: The overall community impact is that pest carry diseases and germs, and they can spread these to humans if not managed properly.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The Pest Control services contract is managed and coordinated by the Department of Real Estate and Asset Management Grounds Maintenance Team.
Project Implications: The integrated pest control management program is to ensure all County facilities are free of pests and rodents; in keeping clean and sanitary facilities that provides healthy and productive environment.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this increase spending is not approved, DREAM will not be able to provide adequate pest control services for the reminder of FY2024.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0721 |
10/18/23 |
$230,000.00 |
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Increase Spending Authority No. 1 |
|
|
$100,000.00 |
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Total Revised Amount |
|
|
$330,000.00 |
Contract & Compliance Information
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Agreement - Statewide Coop Orkin FY2024
Exhibit 2: Sourcewell Contract #042821-ORK
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$230,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$100,000.00 |
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TOTAL: |
$330,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-999-S200-1160: General, Non-Agency, Professional Services- $100,000.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2024 |
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Cost Adjustment: $100,000.00 |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2024 |
6/30/2024 |