Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of the lowest responsible bidder - Department of Public Works, 21ITBC000021A-CJC - Water Meter Boxes and Valve Boxes in the amount of $74,896.06 with Ferguson Waterworks (College Park, GA), to provide water meter boxes and valve boxes. Effective January 1, 2022 through December 31, 2022 with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Department of Public Works recommends approval to award to the lowest responsible bidder, Ferguson Waterworks, with two renewal options.
Scope of Work: The contract with Ferguson Waterworks provides the necessary water meter boxes and valve boxes for the Water Distribution System in the North Fulton County service area. The water meter boxes and valve boxes are used for installation of new water service and replacement of small and medium size water meters.
Community Impact: Without this new contract, the installation of new water services will be delayed and maintenance on the existing water system will be impacted.
Department Recommendation: The Department of Public Works recommends approval to award to the lowest responsible bidder, Ferguson Waterworks, with two renewal options.
Project Implications: The maintenance of the Water Distribution System will be impacted if the contract is not approved.
Community Issues/Concerns: No concerns are known by Public Works.
Department Issues/Concerns: There are no Public Works concerns.
Contract Modification: New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $74,896.06
Prime Vendor: Ferguson Waterworks
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $75,000.00 or 100.00%
Subcontractor: None
Total Contract Value: $74,896.06 or 100.00%
Total M/FBE Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor Performance Report
Exhibit 3: Recommendation of Award
Contact Information (Type Name, Title, Agency and Phone)
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Nick Ammons, Deputy Director, Public Works 404-612-7530
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
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Previous Adjustments: |
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This Request: |
$74,896.06 |
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TOTAL: |
$74,896.06 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1450: Water & Sewer R & E, Public Works, Maintenance Supplies - $74,896.06
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2021 |
7/31/2021 |