Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a recommended proposal - Department of Public Works, 25RFP146925K-DB Lead & Copper Field Service Investigation in an amount not to exceed $1,451,000.00 with CDM Smith Inc. (Atlanta, GA) to provide services associated with the program development, implementation, and management necessary to meet the requirements of the Lead Copper Rule Revision (LCRR) as mandated by the Environmental Protection Agency. The contract shall be effective upon issuance of Notice To Proceed (NTP) for two years with one, one year renewal option. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with the Purchasing Code Sections 102-374 or 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: On January 15, 2021, the United States Environmental Protection Agency (EPA) released the Lead and Copper Rule Revision (LCRR), which all public water systems, including the water system operated by Fulton County, must comply with beginning on October 16, 2024. The Georgia Department of Natural Resources (DNR), Environmental Protection Division (EPD) is responsible for enforcing the LCRR requirements within Georgia. The LCRR mandates that water distribution owners determine the material of every water service line, including any lead service lines, and ultimately replace any lines that may contain lead.
For the initial October 16, 2024 compliance deadline, Fulton County submitted an initial water service line inventory of all the service lines within the North Fulton County Water Distribution System, resulting in 25,409 service lines of unknown material in 71,892 potable water service lines. Under the LCRR, all customers with unknown materials for service lines must be sent annual notification letters notifying them of the status of their service line. With this contract, the County seeks services to significantly reduce the number of unknown materials, to complete the service line material inventory, and to prioritize service lines for replacement, if needed.
In 2024, the EPA approved the Lead and Copper Rule Improvements (LCRI), which has a compliance deadline of October 2027. Public Works seeks to include compliance requirements for the LCRI in order to ensure that the County continues to comply with all federal and state requirements.
Scope of Work: Fulton County personnel have identified 5 distinct tasks required to ensure compliance with current and upcoming lead and copper rules and regulations (LCRR and LCRI). The five tasks are: program management, field investigation site selection, management of right of entry (ROE) signatures, field verification of water service line materials, and annual customer notifications of service line materials. The program will seek to complete the County’s service line material inventory through a combination of statistical analysis, predictive modeling, and field investigations. Customer notifications of service line materials will be sent out in advance of compliance deadlines, and a final service line inventory will be submitted and for approval by the Georgia EPD. The methods proposed to complete our inventory include both field verifications and statistical modeling, which will need to go through an approval process with Georgia EPD.
Community Impact: This program will ensure any portions of the distribution network that are susceptible to the impacts of lead and copper intrusion are identified so that any such lines can prioritized for replacement.
Department Recommendation: The Public Works Department recommends approval of this item.
Project Implications: Deliverables of this work, including data and statistical analysis, field investigations, and a complete service line inventory, are essential to ongoing compliance with state and federal lead and copper regulations.
Community Issues/Concerns: Public Works is not aware of any community issues or concerns.
Department Issues/Concerns: The award of this contract will aid the Public Works Department in remaining compliant with the LCRR, which was instituted by the EPA for water distribution systems of Fulton County’s size. In addition, this project will aid Fulton County in meeting the new compliance deadline for the LCRI beginning in October 2027.
Contract Modification This is a new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,451,000.00
Prime Vendor: CDM Smith, Inc
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $529,615.00 or 36.50%
Subcontractor: Ascension Technical Consultants, LLC
Subcontractor Status: African American Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $33,373.00 or 2.30%
Subcontractor: Blue Cypress Consulting
Subcontractor Status: White Female Business Enterprise
Location: Decatur, GA
County: DeKalb County
Contract Value: $121,884.00 or 8.40%
Subcontractor: Compliance EnviroSystem, LLC
Subcontractor Status: Non-Minority
Location: Baton Rouge, LA
County: East Baton Rouge Parish
Contract Value: $581,851.00 or 40.01%
Subcontractor: Trinnex
Subcontractor Status: Non-Minority
Location: Manchester, NH
County: Hillsborough County
Contract Value: $184,277.00 or 12.70%
Total Contract Value: $1,451,000.00 or 100.00%
Total Certified Value: $155,257.00 or 10.70%
Exhibits Attached
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
David E. Clark, Director, Public Works, 404-612-2804
Contract Attached
title
No
Previous Contracts
title
No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$1,451,000.00 |
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TOTAL: |
$1,451,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-1160 Water & Sewer R&E, Public Works, WIOA Adult, $1,451,000.00
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Key Contract Terms |
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Start Date: Upon NTP |
End Date: End of two years |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: N/A
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