Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Public Works, 22ITBC089A-JWT, Manholes, Frames, Grates, and Accessories, in an amount not to exceed $360,742.45 with Ferguson Waterworks (Norcross, GA), to provide manholes, frames. grates, and accessories. Effective April 1, 2023, through December 31, 2023, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works requests approval of lowest bidder, Ferguson Waterworks, to provide manholes, frames, grates, and accessories.
Scope of Work: Contractor will provide manholes, frames, grates, and accessories to the Department of Public Works for use throughout the North and South Fulton sanitary sewer service areas. The recommendation is to award to the overall lowest responsive and responsible bidder complying with the provisions of the ITB - Commodities and providing pricing for all line items.
Community Impact: These materials are essential in maintaining the sanitary sewer system. The material will be used to replace aging and failing sewer infrastructure elements. The structures are updated periodically to prevent human and environmental health issues related to sewer system failure.
Department Recommendation: Department of Public Works requests approval of the lowest bidder to provide manholes, frames, grates, and accessories.
Project Implications: Without this contract, these materials would not be available to replace failing structures, which will prevent Fulton County from potential fines and environmental hazards in the future.
Community Issues/Concerns: Public Works staff is not aware of any community issues or concerns.
Department Issues/Concerns: Public Works staff is not aware of any issues/concerns.
Contract Modification: This is a new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $360,742.45
Prime Vendor: Ferguson Waterworks
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $360,742.45 or 100.00%
Subcontractor: None
Total Contract Value: $360,742.45 or 100.00%
Total Certified Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Recommendation of Award
Exhibit 2: Bid Tabulation Sheet
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Roy Barnes, Deputy Director, Public Works, 404-612-6317
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$360,742.45 |
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TOTAL: |
$360,742.45 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $180,371.23.
Funding Line 2:
201-540-5469-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $180,371.22.
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Key Contract Terms |
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Start Date: 4/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating: 3.0
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2023 |
12/31/2023 |