Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Department of Real Estate and Asset Management, SWC #99999-001-SPD0000154-0001, Facility Maintenance Solution in an amount not to exceed $344,190.86 with CGL Facility Management, LLC (Fayetteville, GA), to continue to provide preventive and corrective maintenance services for the Fulton County Animal Services Facility located at 1251 Fulton Industrial Blvd NW, Atlanta, GA 30336. Effective dates: July 15, 2024, through December 31, 2024. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-460, requests for approval of statewide contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request for approval to provide continued preventive and corrective maintenance services for the Fulton County Animal Services Facility for the remainder of FY2024, effective July 15, 2024, through December 31, 2024.
The State of Georgia is in the process of extending the existing Statewide Contract #99999-001-SPD0000154-0001 for Facility Maintenance Solution through July 14, 2025. The existing Statewide Contract will expire on July 14, 2024.
The initial award for this service was approved by the BOC on December 20, 2023, as Item #23-0896, effective January 1, 2024, through July 14, 2024.
Scope of Work: The statewide contractor (facility maintenance) will be required to provide facility management and technical expertise to effectively maintain the interior equipment, systems, and spaces in accordance with manufacturer/builder recommendations for the preventive maintenance as well as perform corrective maintenance (repairs) on an as-needed basis. The systems to be maintained include, but are not limited to, the following:
• Heating Ventilation and Air Conditioning systems (HVAC)
• Electrical Distribution Systems including emergency generators
• Plumbing and Sewer Systems
• Fire Alarm System
• Fire Sprinkler System
• Security Systems
The Contractor shall develop and implement an effective, consistent, and documented preventive maintenance program. The program will target system performance, life cycle cost, energy consumption, and safety. The total price includes an additional 10% in spending authority to cover the cost of materials associated with corrective maintenance per the terms and conditions of the contract.
The contractor shall provide a skilled workforce with the necessary qualifications, certifications, and experience to perform the requested services.
Staff onsite hours are defined as Monday-Friday 7AM-7PM and Saturday 7AM- 3PM. Sunday is an on-call basis only.
Community Impact: This service impact Fulton County cities: Alpharetta, Atlanta, Chattahoochee Hills, College Park, East Point, Fairburn, Hapeville, Johns Creek, Milton, Mountain Park, Palmetto, Roswell, Sandy Springs, South Fulton, Union City.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: Failure to approve this item will result in the County not being able to maintain the facility as is necessary to ensure the optimum operation and/or performance of the facility.
Community Issues/Concerns: If this statewide contract is not approved, DREAM does not have the internal resources necessary to render adequate and timely maintenance service to the new facility.
Department Issues/Concerns: If this increase spending authority is not approved, there will be a delay in providing internal resources necessary to render adequate and timely maintenance service to this new facility.
Contract Modification
CGL Facility Management, LLC
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
23-0896 |
12/20/23 |
$406,771.00 |
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New Request |
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$344,190.86 |
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Total Revised Amount |
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$750,961.86 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: SWC#99999-001-SPD0000154-0001
Exhibit 2: Justification Form for Use of Statewide Contract
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$406,771.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$344,190.86 |
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TOTAL: |
$750,961.86 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
312-335-S210-1116: Contractual Services Animal Control, Emergency Management, Building Maintenance- $344,190.86
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Key Contract Terms |
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Start Date: 7/15/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: See Exhibit3 (CPR Memo)
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |