Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 24ITBC1331463A-KM, Jetter Parts in an amount not to exceed $74,232.84 with P & H Supply Co. Inc, (Baton Rouge, LA) to provide Jetter parts. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2026, through December 31, 2026.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: This request is renew the existing contract to provide Jetter parts.
Scope of Work: The purchase of Jetter parts allows the Department of Public Works to clean and prevent sanitary sewer stop-ups and overflows within the sanitary sewer collection system. Jetter parts include various hoses, grabbers, choppers, nozzles, and accompanying fittings, which will allow staff to clear items from sanitary sewer lines that may create blockages and prevent flow within the pipes.
Community Impact: Failure to procure/maintain these items in stock can negatively impact the operational responsiveness of the Department of Public Works and inhibit its ability to maintain the sanitary sewer collection system and services. The failure to procure these items may have negative constituent affects on clients, including on client health, as a result of overflows of the system onto private property and creeks.
Department Recommendation: The Department of Public Works recommends approval to renew the existing contract with P & H Supply Co., to provide Jetter parts.
Project Implications: It is crucial that the Department of Public Works maintains reliable Jetter parts to perform routine maintenance and to respond to emergency sanitary sewer overflows that occur within the sanitary sewer collection system. If the Department of Public Works experiences difficulties due to unreliable Jetter parts and is unable to respond immediately to sanitary sewer emergencies, the citizens and customers of Fulton County will be dissatisfied with their service and will no longer have confidence in the County’s operation of the sanitary sewer system.
Community Issues/Concerns: No issues or concerns have been raised to Public Works by the community.
Department Issues/Concerns: No concerns have been raised by the Department of Public Work.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
102-369 |
10/23/2024 |
$74,232.84 |
|
1st Renewal |
|
|
$74,232.84 |
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Total Revised Amount |
|
|
$148,465.68 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $74,232.84
Prime Vendor: P & H Supply Co., Inc.
Prime Status: Non-Minority
Location: Baton Rouge, LA
County: East Baton Rouge Parish
Prime Value: $74,232.84 or 100.00%
Total Contract Value: $74,232.84 or 100.00%
Total Certified Value: 00.00
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works, 404-612-6317
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$74,232.84 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$74,232.84 |
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TOTAL: |
$148,465.68 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $37,116.42.
Funding Line 2:
201-540-5469-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $37,116.42.
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Key Contract Terms |
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Start Date: 1/1/2026 |
End Date: 12/31/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: 1 renewal option remains |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
2/7/2025 |
5/6/2025 |