Department
Senior Services
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Senior Services, 21ITB000011A-CJC, Pool Maintenance Services in the amount of $130,000.00 with United Pool Maintenance (Roswell, GA), to provide pool maintenance services, repair and preventive maintenance to the four Senior Multipurpose Facilities. This action exercises the second of two renewal options. No renewal option remains. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the board of commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Department of Senior Services recommends approval of this contract renewal request. Each of the four senior multipurpose facilities operate salt water, heated pools that require a high level of expertise to ensure a healthy and safe pool environment for the participants who use them for water fitness.
Scope of Work: The contract provides comprehensive preventive maintenance and repair services for Fulton County swimming pools located at Dorothy C. Benson Senior Multipurpose Center, Harriett G. Darnell Senior Multipurpose Center, HJC Bowden Senior Multipurpose Center, and Helene S. Mills Senior Multipurpose Center. The scope of work includes all labor, parts, equipment, transportation and material necessary to perform the following: (1) Chemical Treatment for Pool Systems: (a.) Inspect pools and test the water twice weekly, furnishing any and all necessary chemicals, including but not limited to i.e. bromine, Co2, soda ash, sodium bicarbonate, chlorine and/or dry chlorine, algaecides, clarifiers, shock treatments and any other chemicals necessary to keep water balance, clarity, ph and overall water quality to meet the standards and requirements of the Fulton County Health Department. (b.) Provide on-site service and maintenance at least twice a week to the chemical treatment systems, pumps, or other automatic feeding system, strainers, filters, heaters and other mechanical systems to ensure proper level and chemicals balance for pool operations. (c.) Calibrate automatic feed systems. (2.) Monthly Maintenance on Pool Environment Control Systems: Perform monthly on-site preventive and corrective maintenance services.
Community Impact: This contract allows the Department to provide quality programs, offering a range of recreational, athletic, therapeutic and enrichment activities while promoting wellness and healthy lifestyles to the senior adults of Fulton County.
Department Recommendation: The Department recommends approval to provide comprehensive preventive maintenance and repair services for Fulton County swimming pools located at the Dorothy C. Benson Senior Multipurpose Center, Harriett G. Darnell Senior Multipurpose Center, HJC Bowden Senior Multipurpose Center and Helene S. Mills Senior Multipurpose Center for fiscal year 2023. This is a time and materials contract which consists of chemical treatment, monthly maintenance, replacement and installation of parts and laboring for swimming pools.
Project Implications: This contract requires professional licenses, equipment and technical skills to perform preventive swimming pool maintenance. It is comprehensive and provides weekly chemical treatments of pool water systems, monthly on-site preventive/corrective maintenance services and any repairs or replacements that are identified during the operational onsite inspections.
Community Issues/Concerns: The Department is not aware of any issues/concerns regarding this request.
Department Issues/Concerns: If this contract is not awarded, then the Department will not have the capacity to provide the necessary pool services such as the labor, skill and equipment to perform the required corrective pool maintenance and repair. This will result in the closure of all pools located in the four senior multipurpose facilities.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0461 |
06/16/21 |
$130,000.00 |
|
1st Renewal |
21-0805 |
10/20/21 |
$130,000.00 |
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2nd Renewal |
|
|
$130,000.00 |
|
Total Revised Amount |
|
|
$390,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $130,000.00
Prime Vendor: United Pool Management
Prime Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Prime Value: $72,800.00 or 56.00%
Subcontractor: DM Mechanical, Inc.
Subcontractor Status: Non-Minority
Location: Powder Springs, GA
County: Cobb County
Contract Value: $46,800.00 or 36.00%
Subcontractor: WPM of Georgia
Subcontractor Status: Non-Minority
Location: Powder Springs, GA
County: Cobb County
Contract Value: $1,300.00 or 1.00%
Subcontractor: Wilson Boiler Service, Inc.
Subcontractor Status: Non-Minority
Location: McDonough, GA
County: Henry County
Contract Value: $9,100.00 or 7.00%
Total Contract Value: $130,000.00 or 100.00%
Total MFBE Value: $0
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Performance Report
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contract Renewal Agreement
Contact Information (Type Name, Title, Agency and Phone)
title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-281-4042
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$130,000.00 |
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Previous Adjustments: |
$130,000.00 |
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This Request: |
$130,000.00 |
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TOTAL: |
$390,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-183-183S-1160; General, Department of Senior Services, Professional Services - $19,200; 100-183-183S-1116; General, Department of Senior Services, Professional Services - $13,300.00
Funding Line 2:
100-183-183T-1160; General, Department of Senior Services, Professional Services - $19,200; 100-183-183T-1116; General, Department of Senior Services, Professional Services - $13,300.00
Funding Line 3:
100-183-183U-1160; General, Department of Senior Services, Professional Services - $19,200; 100-183-183U-1116; General, Department of Senior Services, Professional Services - $13,300.00
Funding Line 4:
100-183-183V-1160; General, Department of Senior Services, Professional Services - $19,200; 100-183-183V-1116; General, Department of Senior Services, Professional Services - $13,300.00
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Key Contract Terms |
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Start Date: 1/2/2023 |
End Date: 12/29/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 3.4
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/2/2023 |
12/29/2023 |