Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidders - Department of Real Estate and Asset Management, Bid#21ITBC130948C-GS, Janitorial Supplies and Equipment in the total amount of $45,000.00 with (A) Office Depot, LLC (Boca Raton, FL) in the amount of $7,500.00; (B) W.W. Grainger, Inc.(Fairburn, GA) in the amount of $7,500.00; (C) The Home Depot Pro (Jacksonville, FL) in the amount of $5,000.00; (D) Pyramid School Products (Tampa, FL) in the amount of $5,000.00; (E) Variance Synergies LLC (McDonough, GA) in the amount of $5,000.00; (F) EVF Procurement, LLC (Highland Park, NJ) in the amount of $5,000.00; (G) SIAK Enterprise, LLC (Lawrenceville, GA) in the amount of $5,000.00, and (H) Acuity Specialty Products, Inc. d/b/a Zep Sales and Service (Atlanta, GA) in the amount of $5,000.00 to provide janitorial supplies & equipment on an “as needed” basis for Fulton County facilities. Effective dates: January 1, 2022 through December 31, 2022, with two renewal options. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: These contracts provide all of the necessary janitorial supplies and equipment needed to support the in-house roving team and floor crew that is responsible to clean various Fulton County north, south and downtown area locations. These facilities have a total square footage of 93,127. The products have all been tested and evaluated by staff and are in current use by the Department of Real Estate and Asset Management. These janitorial products will be purchased on “as needed” basis.
Community Impact: None that the Department is aware of.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of the lowest responsible bidders to provide janitorial supplies and equipment on an “as needed” basis to support the DREAM in-house roving team that is responsible to clean for selected Fulton County facilities for FY2022.
The recommendation for the awards were based on the lowest responsive and responsible bidder(s) per line item(s) complying with the provisions of the ITB-Commodities.
The County received and evaluated ten (10) bid responses to the solicitation. There were a total of19 representative line items. We have recommended each bidder accordingly:
|
# |
Recommended Vendor |
Number of the lowest Quotes |
Award Items # to each vendor |
|
A |
Office Depot, LLC |
5 |
# 2, 4, 5 11 and 17. |
|
B |
W.W. Grainger, Inc. |
4 |
# 8, 15, 18 and 19. |
|
C |
The Home Depot Pro |
3 |
# 3, 6 and 16. |
|
D |
Pyramid School Products |
2 |
# 1, 7 and 13. |
|
E |
Variance Synergies LLC |
1 |
# 10 |
|
F |
EVF PROCUREMENT, LLC |
1 |
# 14. |
|
G |
SIAK Enterprise LLC |
1 |
# 9. |
|
H |
Acuity Specialty Products, Inc. d/b/a Zep Sales and Service |
1 |
# 12. |
|
Total |
|
19 |
|
Having multiple vendors will provide the County with maximum flexibility and sufficient resources to respond to the service needs.
Historical Expenditures:
FY2021: The County expenditures as of 10/14/2021, $40,292.89
FY2020: The County spent $26,747.57
FY2019: The County spent $14,957.02
FY2018: The County spent $25,245.66
Project Implications: These contracts provide all of the necessary supplies and equipment needed to support the in-house roving staff.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If these contracts are not approved, the department will not be able to provide janitorial supplies and equipment to the in-house roving staff for county-wide services.
Contract Modification: None, this is new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $45,000.00
(A)
Contract Value: $7,500.00
Prime Vendor: Office Depot, LLC
Prime Status: Non-Minority
Location: Boca Raton, FL
County: Palm Beach County
Prime Value: $7,500.00 or 100.00%
Subcontractor: None
Total Contract Value: $7,500.00 or 100.00%
Total M/FBE Value: -0-
(B)
Contract Value: $7,500.00
Prime Vendor: W.W. Grainger, Inc.
Prime Status: Non-Minority
Location: Fairburn, GA
County: Fulton County
Prime Value: $7,500.00 or 100.00%
Subcontractor: None
Total Contract Value: $7,500.00 or 100.00%
Total M/FBE Value: -0-
(C)
Contract Value: $5,000.00
Prime Vendor: The Home Depot Products
Prime Status: Non-Minority
Location: Jacksonville, FL
County: Duval County
Prime Value: $5,000.00
Subcontractor: None
Total Contract Value: $5,000.00 or 100.00%
Total M/FBE Value: -0-
(D)
Contract Value: $5,000.00
Prime Vendor: Pyramid School Product
Prime Status: Non-Minority
Location: Tampa, FL
County: Hillsborough County
Prime Value: $5,000.00 or 100.00%
Subcontractor: None
Total Contract Value: $5,000.00 or 100.00%
Total M/FBE Value: -0-
(E)
Contract Value: $5,000.00
Prime Vendor: Variance Synergies, LLC
Prime Status: Non-Minority
Location: McDonough, GA
County: Henry County
Prime Value: $5,000.00 or 100.00%
Subcontractor: None
Total Contract Value: $5,000.00 or 100.00%
Total M/FBE Value: -0-
(F)
Contract Value: $5,000.00
Prime Vendor: EVF Procurement, LLC
Prime Status: Non-Minority
Location: Highland Park, NJ
County: Middlesex County
Prime Value: $5,000.00 or 100.00%
Subcontractor: None
Total Contract Value: $5,000.00 or 100.00%
Total M/FBE Value: $-0-
(G)
Contract Value: $5,000.00
Prime Vendor: SIAK Enterprise, LLC
Prime Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Prime Value: $5,000.00 or 100.00%
Subcontractor: None
Total Contract Value: $5,000.00 or 100.00%
Total M/FBE Value: $-0-
(H)
Contract Value: $5,000.00
Prime Vendor: Acuity Specialty Products, Inc. d/b/a Zep Sales & Services
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $5,000.00 or 100.00%
Subcontractor: None
Total Contract Value: $5,000.00 or 100.00%
Total M/FBE Value: $-0-
Grand Contract Value: $45,000.00 or 100.00%
Grand M/FBE Value: $-0-
Exhibits Attached:
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor Performance Reports
Exhibit 3: Department Recommendation Memo
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$45,000.00 |
|
TOTAL: |
$45,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1450: General, Real Estate and Asset Management, Maintenance Supp. - $45,000 “Subject to availability of funding adopted for FY2022 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
|
Cost Adjustment: |
Renewal/Extension Terms: Two one-year renewal options |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2022 |
12/31/2022 |