Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 23RFP138733K-BKJ, Standby Professional Services for Facilities Related Planning, Design, Engineering and Assessments - Architectural and Engineering Services, in the total amount not to exceed $1,600,000.00 with (A) Sizemore Group, LLC (Atlanta, GA) in an amount not to exceed $400,000.00; (B) KHAFRA Engineering Consultants, Inc. (Atlanta, GA) in an amount not to exceed $400,000.00; (C) Heery + Russell, a joint venture (Atlanta, GA) in an amount not to exceed $400,000.00; and (D) WSP USA Environmental & Infrastructure, Inc. (Kennesaw, GA) in an amount not to exceed $400,000.00, to provide standby professional services for facilities related design, engineering and assessments. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract provides professional services in the areas of architecture and engineering services on an as needed, task order assignment basis for a variety of capital projects in support of the Department of Real Estate and Asset Management.
Scope of Work: The professional services to be provided under these contracts includes the following: engineering studies; consultative, advisory, investigative and pre-design and pre-construction services; project management services; design services; contract administration, and additional services that may be requested by the County.
These requirements may include, but are not limited to, the following:
(a) Extended commissioning and start-up assistance for equipment or facilities;
(b) Preparing plant specific operating and maintenance manuals;
(c) Determining deficiencies during the warranty period;
(d) Preparing the final acceptance document at the end of the warranty period;
(e) Assisting with facility management and/or operations after commissioning and start-up;
(f) Providing assistances in as-built drawing verification;
(g) Facility requirements and utilization studies;
(h) Feasibility studies for new, renovation and alteration projects
(i) Preparation of program documents;
(j) Preparation of schematic, preliminary, design development, contract documents, and specifications;
(k) Studies and audits for compliance with federal, state, and local regulations;
(l) Services related to minor and/or new construction, renovation, and alteration projects to include planning, handicapped accessibility (ADA), project evaluation, electrical, mechanical, structural, and civil engineering;
(m) Additional services which may be required or requested;
(n) Master planning, building systems surveys;
(o) Facility programming;
(p) Construction administration;
(q) Development of design documents for the Standby Construction Program System (Job Order Contract); and
(r) Cost estimates.
Community Impact: There is no identifiable impact on the community currently.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
This is a Standby Contract that is dependent on the availability of capital funding and/or end-user/departmental operating/capital funding as identified/adopted as a part of the FY 2025 budget
Project Implications: Because of the volume of work anticipated from the Urban Redevelopment Bond Program and other various Capital Projects, these professional firms will provide some, all, or any combination of the various and diverse technical expertise they possess to the capital improvement projects.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, the County does not have the capacity, or the expertise, to perform these professional services in-house for architectural and engineering services. Approval will enable us to have engineering consultancy services on-hand to review proposal specifications for proposed solicitations before being advertised to ensure that all aspects necessary for a successful procurement have been addressed.
Contract Modification
(A) Sizemore Group, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0242 |
4/10/24 |
$400,000.00 |
|
1st Renewal |
|
|
$400,000.00 |
|
Total Revised Amount |
|
|
$800,000.00 |
(B)Khafra Engineering Consultants, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0242 |
4/10/24 |
$400,000.00 |
|
1st Renewal |
|
|
$400,000.00 |
|
Total Revised Amount |
|
|
$800,000.00 |
(C) Heery + Russell, a joint venture
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0242 |
4/10/24 |
$400,000.00 |
|
1st Renewal |
|
|
$400,000.00 |
|
Total Revised Amount |
|
|
$800,000.00 |
(D) WSP USA Environmental & Infrastructure, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0242 |
4/10/24 |
$400,000.00 |
|
1st Renewal |
|
|
$400,000.00 |
|
Total Revised Amount |
|
|
$800,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,600,000.00
(A)
Prime Vendor: Sizemore Group, LLC
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $260,000.00 or 65.00%
Subcontractor: Acension
Subcontractor Status: Non-Minority
Location: Monroe, GA
County: Walton County
Subcontractor Value: $8,000.00 or 2.00%
Subcontractor: Delon Hampton
Subcontractor Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $28,000.00 or 7.00%
Subcontractor: Palacio Collaborative
Subcontractor Status: Hispanic Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $20,000.00 or 5.00%
Subcontractor: SL King
Subcontractor Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $40,000.00 or 10.00%
Subcontractor: Travis Pruitt & Associates
Subcontractor Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Subcontractor Value: $40,000.00 or 10.00%
Subcontractor: Viridian Studios
Subcontractor Status: White Female Business Enterprise
Location: Stone Mountain
County: DeKalb County
Subcontractor Value: $4,000.00 or 1.00%
Total Contract Value: $400,000.00 or 100.00%
Total Certified Value: $92,000.00 or 23.00%
(B)
Prime Vendor: KHAFRA Engineering Consultants, Inc
Prime Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $268,000.00 or 67.00%
Subcontractor: 2M Design Consultants
Subcontractor Status: African American Female Business Enterprise
Location: Johns Creek GA
County: Fulton County
Subcontractor Value: $60,000.00 or 15.00%
Subcontractor: Timberhood Consulting, LLC
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: DeKalb County
Subcontractor Value: $32,000.00 or 8.00%
Subcontractor: Land Matters Studios, LLC
Subcontractor Status: White Female Business Enterprise
Location: Sandy Springs, GA
County: Fulton County
Subcontractor Value: $20,000.00 or 5.00%
Subcontractor: Gleeds
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: DeKalb County
Subcontractor Value: $20,000.00 or 5.00%
Total Contract Value: $400,000.00 or 100.00%
Total Certified Value: $348,000.00 or 87.00%
(C)
Prime Vendor: Turner & Townsend Heery, LLC/ H.J. Russell and Company, Inc. (JV)
Prime Status: Heery ($123,200.00 or 55.00%) Non-Minority & Russell ($100,800.00 or 45.00%) African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $224,000.00 or 56.00%
Subcontractor: Croft & Associates, Inc
Subcontractor Status: Non-Minority
Location: Kennesaw, GA
County: Cobb County
Subcontractor Value: $132,000.00 or 33.00%
Subcontractor: Breedlove Land Planning
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $28,000.00 or 7.00%
Subcontractor: Shear Structural
Subcontractor Status: White Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $16,000.00 or 4.00%
Total Contract Value: $400,000.00 or 100.00%
Total Certified Value: $116,800.00 or 29.20%
(D)
Prime Vendor: WSP USA Environment & Infrastructure, Inc
Prime Status: Non-Minority
Location: Kennesaw, GA
County: Cobb County
Prime Value: $300,000.00 or 75.00%
Subcontractor: Hammond & Associates, Inc.
Subcontractor Status: African American Male Business Enterprise
Location: Norcross, GA
County: Gwinnett County
Subcontractor Value: $100,000.00 or 25.00%
Total Contract Value: $400,000.00 or 100.00%
Total Certified Value: $100,000.00 or 25.00%
Grand Contract Value: $1,600,000.00 or 100.00%
Grand Certified Value: $656,800.00 or 41.05%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Performance Evaluation
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,600,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$1,600,000.00 |
|
TOTAL: |
$3,200,000.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-TBD: Capital, Real Estate and Asset Management, To-Be Determine -$1,600,000.00 This is a Standby Contract that is dependent on the availability of resources, and end-user/departmental operating/capital funding as identified” adopted for FY2025.
|
Key Contract Terms |
|
Start Date: 1/1/2025 |
End Date: 12/31/2025 |
|
Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating:
Sizemore Group, LLC 85
KHAFRA Engineering Consultants, Inc. 85
Heery + Russell, a joint venture 85
WSP USA Environmental & Infrastructure, Inc. 85
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
8/5/2024 |
8/25/2024 |