Department
Senior Services
Requested Action
title
Request approval to renew an existing contract - Senior Services, 23RFP137326A-CJC, Food Services Management in the amount of $1,038,226.81 with Piccadilly Holdings, LLC (Baton Rouge, LA) to provide food service management and purchasing of perishable and non-perishable food items for the four senior multipurpose facilities and three training centers. This action exercises the second of two renewal options. No renewal option remains. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract provides nutritional services expertise, including menu development, meal preparation, diverse recipes, nutrition analysis, staff training, and food operation standards to our four senior facility main kitchens and training centers.
Scope of Work: The contractor is responsible for daily kitchen operations management at the four senior multipurpose facilities and three training centers through oversight of the following tasks: menu development, food procurement, food production and service, sanitation/safety, and quality control.
Community Impact: Increased quality of food, more standardized menus, and a better overall customer experience.
Department Recommendation: The Department of Senior Services recommends approval of the contract renewal.
Project Implications: More standardization of services throughout the facilities, saving in food purchases, commercial food services, culinary arts expertise, comprehensive ongoing training, implementation of standard kitchen policies, procedures, and standards of operations, inventory control, and improved cash management via the implementation of a point of sales software system.
Community Issues/Concerns: This item has no community issues/concerns.
Department Issues/Concerns: This item has no department issues/concerns.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0422 |
06/21/2023 |
$519,337.26 |
|
1st Renewal |
23-0910 |
12/20/2023 |
$1,049,303.76 |
|
2nd Renewal |
|
|
$1,038,226.81 |
|
Total Revised Amount |
|
|
$2,606,867.83 |
Contract & Compliance Information
Contract Value: $1,038,226.81
Prime Vendor: Piccadilly Holdings, LLC
Prime Status: Non-Minority
Location: Baton Rouge, LA
County: East Baton Rouge Parrish
Prime Value: $1,038,226.81 or 100.00%
Subcontractor: None
Total Contract Value: $1,038,226.81 or 100.00%
Total Certified Value: $-0-
Exhibits Attached
Exhibit 1: Contract Renewal Evaluation Form
Exhibit 2: Contract Renewal Agreement
Exhibit 3: Performance Evaluation
Contact Information
title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-281-4042
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$519,337.26 |
|
Previous Adjustments: |
1,049,303.76 |
|
This Request: |
$1,038,226.81 |
|
TOTAL: |
$2,606,867.83 |
Fiscal Impact / Funding Source
Funding Line 1:
100-183-183S-1154: General, Service Services, Food Services = $114,209.91 (Pending BOC approval of the FY2025 Adopted Budget)
Funding Line 2:
100-183-183T-1154: General, Service Services, Food Services = $227,663.65 (Pending BOC approval of the FY2025 Adopted Budget)
Funding Line 3:
100-183-183U-1154: General, Service Services, Food Services = $216,146.00 (Pending BOC approval of the FY2025 Adopted Budget)
Funding Line 4:
100-183-183V-1154: General, Service Services, Food Services = $200,367.25 (Pending BOC approval of the FY2025 Adopted Budget)
Funding Line 5:
100-183-183S-1160: General, Service Services, Professional Services = $48,768.00 (Pending BOC approval of the FY2025 Adopted Budget)
Funding Line 6:
100-183-183T-1160: General, Service Services, Professional Services = $48,768.00 (Pending BOC approval of the FY2025 Adopted Budget)
Funding Line 7:
100-183-183U-1160: General, Service Services, Professional Services = $48,768.00 (Pending BOC approval of the FY2025 Adopted Budget)
Funding Line 8:
100-183-183V-1160: General, Service Services, Professional Services = $48,768.00 (Pending BOC approval of the FY2025 Adopted Budget)
Funding Line 9:
100-755-8226-1154: General, Behavioral Health & Developmental Disabilities, Food Services = $84,768.00 (Pending BOC approval of the FY2025 Adopted Budget)
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
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Report Period End: |
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