Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a change order - The Department of Public Works, 17RFP0108784K-JAJ, Design/Build Services for Fulton - Cobb Diversion Line and Pump Station with John D. Stephens, Inc. (Lawrenceville, GA), for an extension of time only to provide construction services associated with the permanent bridge structures located within the Chattahoochee River National Recreation Area. This requests is for an additional 119 days to allow the design/build team to perform these activities. The new completion date will be September 1, 2021. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract & necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The National Park Service (NPS) has required two (2) permanent structures be constructed over stream crossings within Chattahoochee River National Recreation Area (CRNRA). NPS has made this a condition of receiving the special use permit and right-of-way agreement. The right-of-way agreement document is required before construction within the CRNRA can commence. These requirements will change the scope of services and the window of completion for the design/build team. NPS has requested these crossings be constructed to mitigate the impact to streams within the park when access for maintenance activities along the easement is required. At the August 5, 2020 BOC Regular Meeting, a change order was approved for the contractor to design and install this bridges. Although the diversion line and associated pump station is expected to be operational before the end of the current contract date, the installation of the bridges will require more time. Therefore, the contractor has requested a time only extension to September 1, 2021 to install these bridges.
Community Impact: The surrounding community will be able to enjoy the hiking trails within the National Park Service property without walking in the creeks once these bridges are installed.
Department Recommendation: The Public Works Department recommends approval of this proposed action.
Project Implications: No community issues or concerns have been raised to Public Works staff.
Community Issues/Concerns: The construction of the bridge crossings will likely cause some temporary impact to the trail system within the CRNRA. Public Works staff will work with the NPS and Rangers to minimize any inconvenience to users of the Park.
Department Issues/Concerns: Public Works has no concerns with the time extension request.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
18-0237 |
4/11/2018 |
$28,366,020.00 |
|
1st Renewal & Extension#1 |
19-0696 |
9/4/2019 |
$1,470,000.00 |
|
2nd Renewal |
20-0547 |
8/5/2020 |
723,000.00 |
|
Extension #2 |
|
5/5/2021 |
$0.00 |
|
Total Revised Amount |
|
|
$30,559,020.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: Time Extension
Prime Vendor: John D. Stephens, Inc.
Prime Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Prime Value: Time Extension
Subcontractor: Atlanta Paving Concrete Construction, LLC
Subcontractor Status: Hispanic Male Business Enterprise -Non Certified
Location: Norcross, GA
County: Gwinnett County
Contract Value: Time Extension
Subcontractor: Keystone Maintenance, Inc.
Subcontractor Status: White Female Business Enterprise
Location: Lilburn, GA
County: Gwinnett County
Contract Value: Time Extension
Subcontractor: Adams Cleaning & Grading, LLC
Subcontractor Status: White Female Business Enterprise Non-Certified
Location: Waco, GA
County: Haralson County
Contract Value: Time Extension
Subcontractor: Crowder Construction Company
Subcontractor Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Contract Value: Time Extension
Subcontractor: Freese and Nichols, Inc.
Subcontractor Status: Non-Minority
Location: Kennesaw, GA
County: Cobb County
Contract Value: Time Extension
Subcontractor: Southeast Connections, LLC
Subcontractor Status: Non-Minority
Location: Conyers, GA
County: Rockdale County
Contract Value: Time Extension
Subcontractor: EFS, Inc.
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Contract Value: Time Extension
Subcontractor: Gaskins, Inc.
Subcontractor Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Contract Value: Time Extension
Subcontractor: Alan Densmore, Inc.
Subcontractor Status: Non-Minority
Location: Gwinnett County
Contract Value: Time Extension
Subcontractor: D & G Boring, Inc
Subcontractor Status: Non-Minority
Location: Smyrna, GA
County: Cobb County
Contract Value: Time Extension
Subcontractor: Peach State Construction Co.
Subcontractor Status: Non-Minority
Location: Covington, GA
County: Newton County
Contract Value: Time Extension
Total Contract Value: $1,470,000.00 or 100%
Total M/FBE Value: $111,867.00 or 7.61%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Extension No. 2 to Form of Contract
Exhibit 2: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
David Clark, Director, Public Works
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$28,366,020.00 |
|
Previous Adjustments: |
$2,193,000.00 |
|
This Request: |
$0.00 |
|
TOTAL: |
$30,559,020.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-S156: Water & Sewer R&E, Public Works, Big Creek Diversion
Funding Line 2:
Funding Line 3:
Funding Line 4:
Funding Line 5:
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Key Contract Terms |
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Start Date: |
End Date: 9/1/2021 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
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