Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a Memorandum of Understanding between Fulton County, Georgia and the Georgia Department of Transportation (GDOT) for the adjustment of 32-sanitary sewer manholes associated with the resurfacing of Roswell Road (SR 9) from SR 3/Northside Dr. NW to CS 1865/Lake Placid Drive, P.I. M005652, in an estimated amount of $72,945.60. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
GA CONST Art. 9, § 3, ¶ I provides that the County may contract for any period not exceeding 50 years with any other public agency, public corporation, or public authority for joint services, for the provision of services, or for the joint or separate use of facilities or equipment; but such contracts must deal with activities, services, or facilities that the contracting parties are authorized by law to undertake or provide. O.C.G.A § 36-10-1. All official contracts entered into by the County governing authority with other persons on behalf of the County shall be in writing and entered on its minutes.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☒
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
No
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The Georgia Department of Transportation (GDOT) has recently resurfaced SR 9 (Roswell Road) from SR 3 (Northside Dr. NW) to CS 1865/Lake Placid Drive. As part of this roadway project, 32 sanitary sewer manholes were adjusted to become flush with the new roadway elevation. Sanitary sewer service remained uninterrupted during the resurfacing project.
GDOT has awarded to C.W. Matthews Contracting Co. Inc. a bid for the SR 9 resurfacing project and has suggested executing a Memorandum of Understanding (MOU) between Fulton County and the GDOT to cover the necessary sewer adjustments that have been completed. The Department of Public Works has reviewed the cost $72,945.60 of the manhole adjustments along the sanitary sewer and it has been budgeted for as part of the water and sewer fund and included in the 2016-2026 Capital Improvement Program (CIP). Fulton County will reimburse GDOT for the sewer system work if the MOU is approved.
Community Impact: Currently, an 8-inch sewer line is serving properties along SR 9. The resurfacing project affected the existing sewer line and sewer manholes that serve the developments in this area as well as the distribution system.
Department Recommendation: The Department of Public Works believes that the most cost effective way to complete the sanitary sewer manhole adjustments was by allowing GDOT to bid out the work as part of their roadway project. Therefore, Public Works recommends Fulton County entering into the MOU.
Project Implications: The road resurfacing impacted the existing sanitary sewer manholes due to modifications of the existing grades along the roadway which required structures to be adjusted to match the proposed roadway surface. The existing sanitary sewer adjustments had to occur to maintain sanitary sewer service in this area.
Community Issues/Concerns: No concerns were expressed by the community. Sewer service was maintained during construction.
Department Issues/Concerns: The Department has no concerns and recommends approval of the MOU. This arrangement has worked well between GDOT and Fulton County on other projects.
Contract Modification (Delete this chart only if the Requested Action is for a NEW award. Simply insert the text “New Procurement.” If the Requested Action is for a Contract Modification ((Renewal, Amendment, Change Order, Extension, Increase Spending Authority)), the chart should remain and be completed.)
“New Procurement”
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Georgia Department of Transportation
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit-A MOU SR 9 from SR 3 to CS 1865 Lake Placid Drive
Contact Information (Type Name, Title, Agency and Phone)
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Georgia Department of Transportation
Contract Attached
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Yes
Previous Contracts
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No
Total Contract Value
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This Request: |
$72,945.60. |
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$72,945.60. |
Grant Information Summary
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-I301 / Water and Sewer Renewal & Extension
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Would you select/recommend this vendor again?
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