Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Bid #21ITBC0407B-EC, Auburn Avenue Research Library in the amount not to exceed $50,000.00 with Yankee Book Peddler dba GOBI Library Solutions from (EBSCO) (Contoocook, New Hampshire) to provide books for the Auburn Avenue Research Library. Effective upon BOC approval through December 31, 2021, with two renewal options. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background This request will provide special books to the Auburn Avenue Research Library. Vendor had sufficient inventory to provide books for Auburn Avenue Research Library on the history, culture and politics of peoples of African descent throughout the world particularly in Africa, the Americas and Europe.
Scope of Work: The vendor will provide scholarly publications on the African, African American, and African Diaspora experience for the Auburn Avenue Research Library on African American Culture and History (AARL).
Community Impact: Approving this action will provide citizens of Fulton County with a selection and quantities of books not found at any other branch location. Library patrons’ will have materials to support research on the African Diaspora, and other topics of interest regarding people of African descent.
Department Recommendation: The Fulton County Library System recommends approval of the recommended vendor. The apparent low bidder was deemed non-responsive, bid did not comply with the requirements of the solicitation, failed to include cost for all categories required by the solicitation document.
Project Implications: There are no Project Implications
Community Issues/Concerns: There are no Community Issues/Concerns
Department Issues/Concerns: There are no Department Issues/Concerns
History of BOC Agenda Item: This is a new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $50,000.00
Prime Vendor: Yankee Book Peddler dba GOBI Library Solutions (EBSCO)
Prime Status: Non-Minority
Location: Contoocook, New Hampshire
County: Merrimack County
Prime Value: $50,000.00 or 100.00%
Total Contract Value: $50,000.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor Performance Report
Exhibit 3: Department Recommendation Letter
Contact Information Jamar Parker, Financial Systems Manager 404-771-7578
Contract Attached
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No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$50,000.00 |
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TOTAL: |
$50,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-650-6565-1312: General, Library, Books Library
Funding Line 2:
Funding Line 3:
Funding Line 4:
Funding Line 5:
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Key Contract Terms |
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Start Date: Upon BOC approval |
End Date: 12/31/2021 |
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Cost Adjustment: |
Renewal/Extension Terms: 2 one-year renewal options |
Overall Contractor Performance Rating: 4
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2021 |
12/31/2021 |