Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to rescind an award - Department of Real Estate and Asset Management, Statewide Contract #99999-001-SPD0000177-0009, Tractor, Mowers, and Earthmoving Equipment, in an amount not to exceed $343,469.00 with (B) Environmental Products Group, Inc., for the purchase of one (1) Vactor Sewer Cleaner for the Public Works Department. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-421, when a contract requires termination or rescission of the award, it shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background On January 24, 2024, the BOC approved to utilize a Statewide Contract #99999-001-SPD0000177-0009, Tractor, Mowers, and Earthmoving Equipment, as BOC Item #24-0059 with (B) Environmental Products Group, Inc. in an amount not to exceed $343,469.00, to purchase and deliver one (1) Vactor Sewer Cleaner for the Public Works Department.
Now, DREAM is requesting approval to rescind award on behalf of the Department of Public Works (“Public Works”) because the Vactor Sewer Cleaner approved in the initial award will not be available for another year. Public Works has searched and located comparable sewer-jetting equipment that is readily available through Vacutek, LLC, an authorized representative dealer through a Sourcewell Contract in the amount not to exceed $313,111.81, a cost saving of $30,357.19.
DREAM has submitted an replacement into Legistar5 (TMP-5112) a request approval to utilize cooperative purchasing contract, Sourcewell Contract RFP #032824-CER, Equipment, Product, or Services in the total amount not to exceed $313,111.81 with Certified Stainless Services, Inc. dba West-Mark through West-Mark’s Authorized Representative Vacutek, LLC (Austell, GA), to purchase and deliver one (1) Hydro Sewer Jetting Truck, Aquatech SJR-1500 (steel water tank) with a 1,500 gallon capacity for Public Works. This is a one-time procurement.
Scope of Work: Non-Applicable.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of behalf of Public Works to rescind award.
Project Implications: This rescission of the award allows the County to move forward with obtaining another contractor to provide the replacement equipment for Public Works.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this request to rescind the award is not approved, the Department cannot move forward with obtaining another vendor to provide a replacement for this specialize equipment for Public Works.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0059 |
1/10/24 |
$343,469.00 |
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Rescind Award |
TMP-5172 |
|
(-$343,469.00) |
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Total Revised Amount |
|
|
$0.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: BOC Item #24-0059
Exhibit 2: SWC #99999-001-SPD0000177-0009
Exhibit 3: Legistar5 Agenda Item- TMP-5112
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$343,469.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
(-$349,469.00) |
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TOTAL: |
$0.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5469-1410: Water & Sewer Revenue, Public Works, Equipment- (-$343,469.00)
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Key Contract Terms |
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Start Date: Effective Upon BOC Approval |
End Date: Effective Upon BOC Approval |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |