Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of statewide contracts - Department of Real Estate and Asset Management, SWC#99999-001-SPD0000116-0002, SWC#99999-001-SPD0000116-0003, and SWC#99999-001-SPD0000116-0005, Tires, Tubes, Accessories and Repair Services in the total amount of $175,000.00 with (A) Continental Tire the Americas d/b/a Hill Tire Company, Inc. (Forest Park, GA) in the amount of $25,000.00; (B) The Goodyear Tire & Rubber Company d/b/a Nextire Commercial, Inc. (Decatur, GA) in the amount of $125,000.00; and, (C) Bridgestone Americas Tire Operations, LLC d/b/a Atlanta Commercial Tire, Inc. (Forest Park, GA) in the amount of $25,000.00, to provide tires, tubes, accessories and repair services for Fulton County fleet vehicles. Effective dates: August 1, 2021 through December 31, 2021. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-461, requests for approval of statewide contracts of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: To provide tires, tubes, accessories and repair services for County fleet vehicles. The scope of work also includes the ability to outsource and receive 95% of all tires and accessories within 24 hours upon notice, and provide warranty on all tires, tubes and accessories against defects in material and workmanship. This service operates on an as needed basis and provides the County with maximum flexibility to have multiple sources for services
Community Impact: None that the Department is aware of.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of to utilize the Statewide Contracts to provide tires, tubes, accessories and repair services for Fulton County fleet vehicles: effective from August 1, 2021 through December 31, 2021.
The Department of Purchasing and Contract Compliance and the Department of Real Estate and Asset Management examined and recommended that it would be beneficial and convenient for the County to acquire this service through the Statewide suppliers (Tires and Tubes, Pneumatic and Solid and Retread Tires) rather than soliciting through the normal bid process. The project management is coordinated by the Department of Real Estate and Asset Management, Central Maintenance Fleet Division.
Historical Expenditures:
• FY2020: The County spent $59,778.00
• FY2019: The County spent $64,000.00
• FY2018: The County spent $119,000.00
• FY2017: The County spent $8,130.45
Project Implications: This service is critical component in supports; such as maintenance technicians, special tires, tubes, accessories and inventory resources of an approximately 1,163 County fleet vehicles.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If these statewide contracts are not approved, the Department will not be able to provide tires, tubes and accessories and repair services to the County fleet vehicles.
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached
Exhibit 1: SWC Benefit Sheet
Exhibit 2: Statewide Contracts
Exhibit 3: Contractor Performance Reports
Exhibit 4: Justification Form for use of Statewide Contracts
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
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Previous Adjustments: |
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This Request: |
$175,000.00 |
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TOTAL: |
$175,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
700-520-5223-1710: Internal Service, Real Estate and Asset Management, Garage Parts - $175,000.00
Funding Line 2:
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Key Contract Terms |
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Start Date: 8/1/2021 |
End Date: 12/31/2021 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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6/24/2021 |
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