Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 22ITB135136C-MH, Testing and Repair of Backflow Devices in the amount of $270,000.00 with B & W Mechanical Contractors, Inc. (Lawrenceville, GA), to provide on-site testing and repair of approximately 183 backflow preventive (BFP) devices for required maintenance on an “as-needed” basis for the Fulton County facilities. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2024, through December 31, 2024. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract furnishes all materials, parts, labor, equipment, transportation, and appurtenances necessary to provide on-site testing and repair of approximately 183 backflow preventive (BFP) devices for required maintenance on an “as-needed” basis for Fulton County facilities
Scope of Work: The scope of work also includes, but is not limited to:
Repairs:
• Devices found defective during testing, notify Department.
• Provide a report to each zone in electronic format indicating all the details of each device, the details of BFP installed and the test results.
• Repair will be carried out based on parts and labor used for the repair.
• Contractor must arrange for and obtain any necessary permits from local authorities, if required, for working on the water supply system to a building.
System Impairment:
• Before starting work the Contractor must meet with County representative (DREAM) to discuss and agree upon a program for execution of any part of the contract.
• Notify and coordinate with the appropriate County representative (DREAM) before shutting off water connections to the facility, applicable water lines, systems, and/or fire suppression systems, etc.
• Valid Master II Plumber’s License issued by the State of Georgia, completed course of study in the repair of backflow preventers recognized by the Environmental Protection Division of the Georgia Department of Natural Resources, and must have a valid certification from a tester certification program.
Community Impact: This contract is necessary for environmental health because the County must have have working backflow plumbing systems to protect patrons and employees in County facilities against the contamination and/or pollution to our water supply system.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
This is a time and materials contract. The requested spending authority in the amount of $270,000.00 will cover the costs for parts/components and hourly labor charges for annual testing and repairs of approximately 183 various types of installed backflow prevention (BFP) located in Fulton County facilities for FY2024. We are actively in the process of implementing our plan of replacing the identified double check value assembly backflow preventers in Central and Greater Fulton, which will carry-over into 2024. The existing devices cannot be rebuilt and will require replacement to maintain compliance with current code requirements.
Project Implications: The City of Atlanta Cross-Connection Control and Backflow Protection Program is mandated on the federal, state, and local levels. These statutes, regulations and code provisions are intended to provide reasonable and required protection for the Atlanta Water Supply System against contamination and/or pollution resulting from backflow and/or back siphonage through cross connection and/or controlled plumbing connections.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this renewal contract is not approved, the Department will not be able to perform this mandated service which would result in the County being subject to penalties for failure to meet the City of Atlanta’s backflow compliance requirements (Ref. Atlanta City Code Section 154-66).
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
22-0937 |
12/7/22 |
$270,000.00 |
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1st Renewal |
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$270,000.00 |
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Total Revised Amount |
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$540,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $270,000.00
Prime Vendor: B & W Mechanical Contractors, Inc.
Prime Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Prime Value: $270,000.00 or 100.00%
Total Contract Value: $270,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$270,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$270,000.00 |
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TOTAL: |
$540,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $270,000.00 “Subject to availability of funding adopted for FY 2024 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating: 94
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2023 |
6/30/2023 |