Department
Real Estate and Asset Management
Requested Action
title
Request approval to utilize cooperative purchasing - Department of Real Estate and Asset Management, OMNIA Partners Contract #3341, HVAC Products, Installation, Labor Based Solutions and Related Product and Services, in the total amount not to exceed $130,000.00 with Trane U.S. Inc. (Atlanta, GA), to provide full-service HVAC maintenance and repairs for four (4) of nine (9) select Fulton County facilities as follows: North Fulton Customer Service Center, Elections Warehouse, North Service Center, and South Service Center. Effective dates: January 1, 2026 through December 31, 2026. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background DREAM currently has only 61% of the staffing needed to properly maintain the County’s facility footprint. The opening of new facilities in 2026 will require additional resources to ensure critical facilities are properly maintained. In order to ensure continuity of operations by minimizing facility downtime due to HVAC repairs, DREAM requests the approval of an HVAC maintenance contract for the facilities listed below:
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Facilities |
Address |
HVAC Contractor |
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1 |
North Fulton Customer Service Center @ Maxwell Rd |
11575 Maxwell Road, Alpharetta, GA 30009 |
Trane U.S. Inc. |
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2 |
Central Warehouse & Elections Hub |
5600 Campbellton Fairburn Road, Fairburn, GA 30213 |
Trane U.S. Inc. |
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3 |
North Service Center |
7741 Roswell Rd NE, Atlanta, GA 30350 |
Trane U.S. Inc. |
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4 |
South Service Center |
5600 Stonewall Tell Rd, College Park, GA 30349 |
Trane U.S. Inc. |
All listed facilities are critical to the overall continuity of operation of the County and are heavily utilized by citizens of Fulton County. The facilities were also selected according to the manufacturer of the HVAC equipment installed.
Scope of Work: This cooperative purchasing contract will furnish all materials, labor, tools, equipment, and appurtenances necessary to provide full-service maintenance and repair to major HVAC mechanical systems and equipment for the selected Fulton County facilities.
The scope of work includes, but is not limited to the following:
Ø Perform all original manufacturer's specified quarterly, semi-annual, and annual maintenance and diagnostics.
Ø Maintenance of all OEM control devices and components according to manufacturers to include all: safety devices; sensors; electronic circuits and drives; mechanicals/electrical drives, dampers, and actuators components; and software maintenance.
Ø Maintenance, repair, and/or replacement as OEM specified, including but not limited to belts, couplings, sheaves, pulleys, and shafts; motors & starters, VFD and components; compressors; condensers; and evaporators refrigerant piping, manifolds, expansion valves, chilled water exchangers.
Ø Maintenance, repair, and/or replacement as OEM Components of chillers, chill water and hot water pumps, terminal boxes, package units, split-systems, air handler’s units, coolers, freezers, and exhaust fans necessary for the equipment to operate according to manufacturer's standards.
Community Impact: Maintaining major HVAC mechanical systems and equipment in reliable working condition will ensure air quality and comfort for the community members and employees in these selected County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: This contract requires professional licenses, specialty tools, equipment, training, and technician skills to perform periodic service to various types of major HVAC mechanical systems and equipment for the four (4) selected County facilities.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this Cooperative Purchasing contract is not approved, the County cannot perform the recommended preventive maintenance tasks per manufacturer recommendations.
Contract Modification No, this is a new procurement
Contract & Compliance Information
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Exhibits Attached
Exhibit 1: OMNIA Partners Contract #3341
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Cooperative Purchasing Justification and Approval Form
Contact Information
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$130,000.00 |
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TOTAL: |
$130,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5225-1160: General, Real Estate and Asset Management, Professional Services- $130,000.00 “Subject to availability of funding adopted for FY2026 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2026 |
End Date: 12/31/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating:85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2025 |
6/30/2025 |