Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Registration and Elections, SWC# 99999-001-SPD0000136, Temporary Staffing Services - Clerical & Light in an amount not to exceed $5,824,388.00 with Abacus Corporation (Morrow, GA) to provide temporary staffing services for 2025 Public Service Commission Primary & Municipal Primary Runoff & Public Service Commission General & Municipal General Election and Runoff Elections. Effective upon execution of contract through December 31, 2025. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of state contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: To provide temporary staffing services for the temporary staffing services for the Public Service Commission Primary & Municipal Primary Runoff & Public Service Commission General & Municipal General Election and Runoff Elections.
Scope of Work: The statewide contract will provide supplemental staffing services to prepare and conduct the above-mentioned scheduled elections. To successfully conduct a county-wide election, the Registration and Elections Department needs to hire approximately 344 to 351 workers. The County is not equipped to manage that workload of recruiting and hiring the mass amount. Thus, it is essential to contract these services to a professional recruitment vendor, to meet the necessary volume of staff for each election. The Department of Registration and Elections recommends approval of statewide contract to provide temporary staffing services for the Public Service Commission Primary & Municipal Primary Runoff & Public Service Commission General & Municipal General Election and Runoff Elections.
Increased Contract Amount
Abacus Original Bid amount for the remaining three (3) election cycles is $5,319,998.43, however, the Department is requesting a contract amount not to exceed $5,824,388.00, a net increase of $504,389.57 with most of the additional expense occurring in the November 2025 election.
The pay rates for all staffing positions remain unchanged, while the number of staff will be increased. This adjustment is in response to requests from municipalities to add additional advance voting locations, for which the County will be reimbursed. Also, due to the anticipated races on the upcoming ballot, we expect a higher voter turnout and have adjusted staffing levels accordingly.
Cost & Staffing: Number of workers
|
Election period |
Number of staff |
Original Bid Amount |
Revised Number of staff |
Revised Amount |
Difference |
|
July 2025 election: |
345 |
$1,156,704.93 |
324 |
$1,181,062.00 |
$24,357.07 |
|
November 2025 election: |
351 |
$3,038,985.33 |
421 |
$3,549,373.00 |
$510,387.67 |
|
December 2025 election: |
344 |
$1,124,308.17 |
332 |
$1,093,953.00 |
$(30,355.17) |
|
TOTAL |
|
$5,319,998.43 |
|
$5,824,388.00 |
$504,389.57 |
Community Impact: It will have a negative effect on the community, if the voter registration and elections’ process is not handled efficiently due to shortage of staff for all areas needed to conduct a countywide election.
Department Recommendation: The Department of Registration and Elections recommends approval.
Project Implications: The approval of statewide contract to provide temporary staffing services will ensure the Department to follow state election laws.
Community Issues/Concerns: Early Voting and Election Day poll locations may not properly staff.
Department Issues/Concerns: Supplemental staff will assist with preparation and conduct of all elections. If the statewide contract is not approved, the Department may not be able to meet state mandated deadlines.
Contract Modification: New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached:
Exhibit 1A: Abacus Award Amount
Exhibit 1B: Revised Contract Amount
Exhibit 1C: Original Bid Tabulation
Exhibit 2: Abacus Statewide Contract
Contact Information:
title
Nadine Williams, Director, Registration and Elections, 404-612-3130
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$5,824,388.00 |
|
TOTAL: |
$5,824,388.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-265-2655-1160: Elections, Registration & Elections, Professional Services - $1,181,062.00
Funding Line 2:
100-265-2653-1160: Elections, Registration & Elections, Professional Services - $3,549,373.00
Funding Line 3:
100-265-2658-1160: Elections, Registration & Elections, Professional Services - $1,093,953.00
|
Key Contract Terms |
|
Start Date: 7/1/2025 |
End Date: 12/31/2025 |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: N/A