Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Department of Real Estate and Asset Management, 22ITB134934C-MH, Moving Services in the total amount of $252,000.00 with (C) Tuxedo Logistics, LLC dba Allied Commercial Services (Columbus, GA), requesting additional funding to cover the costs in support of Phase II relocation of Clerk of Superior and Magistrate Courts and the IT Records Division to the newly renovated Fulton County Central Warehouse located at 5600 Campbellton-Fairburn Road, Atlanta, GA 30212. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Request approval to increase spending authority to cover the costs to support of the Phase II relocation of several identified County agencies to the newly renovated Fulton County Central Warehouse.
Scope of Work: The increase spending authority is being requested to cover the costs in support of the Phase II relocation of Clerk of Superior and Magistrate Courts and IT Records Division to the newly renovated Fulton County Central Warehouse located at 5600 Campbellton-Fairburn Road, Atlanta, GA 30212.
The Relocation Costs Breakdown:
|
|
Project Description |
Project Cost |
|
1. |
Relocating approximately 40,000 file boxes from 3037 Commerce Way located in Hapeville, GA, for the Clerk of Superior Magistrate Court to the Fulton County Warehouse |
$72,000.00 |
|
2. |
Removal of all Fulton County Department Records from 3037 Commerce Way for the IT Records Division and relocating boxes to the Fulton County Central Warehouse |
$150,000.00 |
|
3. |
Move IT Pallets from 3037 Commerce Way to the Fulton County Warehouse |
$2,000.00 |
|
4. |
Monthly rental of two (2) Scissor Lifts being used for placing boxes on the shelves for the Magistrate Court and IT Records at the Fulton County Central Warehouse |
$28,000.00 |
|
|
Total Increase Authority Amount |
$252,000.00 |
This contract furnishes all materials, parts, labor, tools, equipment, transportation, and appurtenances necessary to provide moving services on an “as-needed” basis for Fulton County.
The scope of work also includes, but not limited to:
1. Provide moving cost and timeline estimate for each moving project upon request.
2. Packing, loading, and unloading of shelving, file cabinets, boxes, and related office equipment when required.
3. Cleaning up after each phase of the move, this directly related to packing/unpacking.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The project management is coordinated by the Department of Real Estate and Asset Management.
Project Implications: This increase will allow the Phase II relocation moves of several identified County agencies to Fulton County Central Warehouse.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this increase spending authority is not approved, there will be a delay in relocation moves of several identified County agencies to the Fulton County Central Warehouse.
Contract Modification
(C) Tuxedo Logistics, LLC dba Allied Commercial Services
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0875 |
11/16/22 |
$40,000.00 |
|
Increase Spending Authority No. 1 |
23-0634 |
9/20/23 |
$555,397.00 |
|
1st Renewal |
23-0695 |
10/18/23 |
$40,000.00 |
|
Increase Spending Authority No. 2 |
|
|
$252,000.00 |
|
Total Revised Amount |
|
|
$887,397.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $252,000.00
Prime Vendor: Tuxedo Logistics, LLC dba Allied Commercial Services
Prime Status: African American Male Business Enterprise
Location: Columbus, GA
County: Muscogee County
Prime Value: $252,000.00 or 100.00%
Total Contract Value: $252,000.00 or 100.00%
Total Certified Value: $252,000.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 2 to Form of Contract
Exhibit 2: Cost Proposals
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$40,000.00 |
|
Previous Adjustments: |
$595,397.00 |
|
This Request: |
$252,000.00 |
|
TOTAL: |
$887,397.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-C601: Capital, Real Estate and Asset Management, Central Warehouse Buildouts- $252,000.00
|
Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: 12/31/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 91
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
10/1/2023 |
12/31/2023 |