Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of lowest responsible bidders - Department of Public Works, 20ITBC111320A-FB, Rip Rap Crushed Stones in the total amount of $150,005.90 with (A) Green Dream International, LLC (Erie, PA) in the amount of $117,415.90 and (B) Luck Stone dba Stephens Industries, LLC. (College Park, GA) in the amount of $32,590.00, to provide rip rap crushed stones. Effective upon execution of contract through December 31, 2021, with two renewal options.
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: These contracts will provide the necessary rip rap crushed stones to be used by Public Works crews in the repair of the water distribution and wastewater collection systems throughout the North and South Fulton service areas.
Community Impact: If timely repairs cannot be made to the water distribution and wastewater collection system, potential impacts to the availability of this infrastructure to our customers can occur.
Department Recommendation: The Department of Public Works recommends approval of lowest responsible bidders to A) Green Dream International, LLC and (B) Luck Stone dba Stephens Industries, LLC with two renewal options.
Project Implications: Rip Rap and crushed stone is necessary for repairs to the water distribution and wastewater collection system. Failure to approve this contract may delay repairs resulting in extended water outages or discharges of untreated wastewater to the environment.
Community Issues/Concerns: No issues were raised by constituents or customers relative to this item.
Department Issues/Concerns: The Department has no issues / concerns regarding these contracts.
Contract Modification: New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Amount: $150,005.90
(A)
Contract Value: $117,415.90
Prime Vendor: Green Dream International, LLC
Prime Status: Non-Minority
Location: Erie, PA
County: Erie County
Prime Value: $117,415.90 or 100.00%
Total Contract Value: $117,415.90 or 100.00%
Total M/FBE Value: $-0-
(B)
Contract Value: $32,590.00
Prime Vendor: Luck Stone, DBA Stephens Industries, LLC
Prime Status: Non-Minority
Location: College Park, GA
County: Fulton County
Prime Value: $32,590.00 or 100.00%
Total Contract Value: $ 32,590.00 or 100.00%
Total M/FBE Value: $-0-
Grand Total Contract Value: $150,005.90 or 100.00%
Grand Total M/FBE Value: $-0-
Exhibits Attached
Exhibit 1: Bid Tabulation Sheet
Exhibit 2A: Contractor Performance Memo
Exhibit 2B: Contractor Performance Report
Exhibit 3: Recommendation Award Memo
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works, 404-612-6317
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
. |
|
Previous Adjustments: |
. |
|
This Request: |
$ 150,005.90 |
|
TOTAL: |
$ 150,005.90 |
Grant Information Summary
|
Amount Requested: |
. |
☐ |
Cash |
|
Match Required: |
. |
☐ |
In-Kind |
|
Start Date: |
. |
☐ |
Approval to Award |
|
End Date: |
. |
☐ |
Apply & Accept |
|
Match Account $: |
. |
|
|
Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $58,707.95
Funding Line 2:
203-540-5453-1450: Water & Sewer R & E, Public Works, Maintenance Supplies - $58,707.95
Funding Line 3:
201-540-5469-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $32,590.00
Funding Line 4:
.
Funding Line 5:
.
|
Key Contract Terms |
|
Start Date: Execution of contract |
End Date: 12/31/2021 |
|
Cost Adjustment: . |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating:3.6
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
7/1/2020 |
9/30/2020 |