Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 23ITB08142023A-JWT, Large Water Meter Installation, in an amount not to exceed $500,000.00, with Jewel of the South, Inc. (Conyers, GA), to provide large water meter installation services. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract provides for the installation of large water meters on unmetered fire services, a meter replacement program, and new installations for large water users.
Scope of Work: The large meter installation contract allows for the installation of large water meters (meters greater than 2”) on fire service lines and larger water lines serving new developments. Additionally, this contract allows for the replacement of existing large water meters when doing so is identified as necessary by Public Works staff.
Community Impact: The metering of large water services properly accounts for water consumption by large users of the water system.
Department Recommendation: The Department of Public Works recommends the renewal of the contract.
Project Implications: The service provides for timely installation of new large meter service while working with developers so as to not impact the development timetable.
Community Issues/Concerns: No community issues/concerns have been raised regarding this contract.
Department Issues/Concerns: The Department of Public Works has no concerns with the recommendation of the award.
Contract Modification:
Current Contract History |
BOC Item |
Date |
Dollar Amount |
Original Award Amount |
23-0955 |
12/20/2023 |
$500,000.00 |
1st Renewal |
|
|
$500,000.00 |
Total Revised Amount |
|
|
$1,000,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $ 500,000.00
Prime Vendor: Jewel of the South
Prime Status: African American Female Business Enterprise
Location: Conyers, GA
County: Rockdale County
Prime Value: $500,000.00 or 100.00%
Total Contract Value: $500,000.00 or 100.00%
Total Certified Value: $500,000.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contract Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
Original Approved Amount: |
$500,000.00 |
Previous Adjustments: |
$0.00 |
This Request: |
$500,000.00 |
TOTAL: |
$1,000,000.00 |
Grant Information Summary
Amount Requested: |
|
☐ |
Cash |
Match Required: |
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☐ |
In-Kind |
Start Date: |
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☐ |
Approval to Award |
End Date: |
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☐ |
Apply & Accept |
Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services - $500,000.00.
Key Contract Terms |
Start Date: 1/1/2025 |
End Date: 12/31/2025 |
Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
Report Period Start: |
Report Period End: |
4/1/2024 |
6/30/2024 |