Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Fulton County Library System - 24ITB1288009B-PS, Newspapers, Magazines and Serials in an amount not to exceed $252,145.90 with Ebsco Information Services, LLC (Birmingham, AL) to provide annual print material to all 34 library locations. Effective upon BOC approval through December 31, 2024, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request will provide Newspapers, Magazine and Serial Subscriptions (Books-Periodicals, Newspaper, and Serials - Multi Languages) for Fulton County Library Systems. The vendor will have an online database of titles and will provide the FCLS access to the database at no charge, in order for the FCLS to search titles, submit orders, cancel orders, claim materials, and check status.
The apparent low bidder was deemed non-responsive due to alteration of the Bid Form and failure to submit per Addendum 3 as required.
Scope of Work: To provide the library a wide selection of print periodicals, serials, and newspapers for Library patrons.
Community Impact: Fulton County citizens can access over 5,000 titles based on subscription requests.
Department Recommendation: The Fulton County Library System recommends approval.
Project Implications: Fulton County is the largest county in Georgia. Not providing this service negatively impacts a wide range of Fulton County citizens in every Fulton area code.
Community Issues/Concerns: There are no Community Issues/Concerns.
Department Issues/Concerns: There are no Department Issues/Concerns.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $252,145.90
Prime Vendor: EBSCO Information Services, LLC
Prime Status: Non-Minority
Location: Birmingham, AL
County: Jefferson County
Prime Value: $252,145.90 or 100.00%
Total Contract Value: $252,145.90 or 100.00%
Total Certified Value: -0-
Exhibits Attached
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Department Recommendation Letter
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
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Jamar Parker, Financial Systems Manager 404-771-7578
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$252,145.90 |
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TOTAL: |
$252,145.90 |
Grant Information Summary
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Amount Requested: |
N/A |
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-650-6565-1312: General Fund, Library, Books-Library - $252,145.90
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Key Contract Terms |
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Start Date: BOC Approval |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: Two Renewal Options |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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9/1/2024 |
12/31/2024 |