Department
Information Technology
Requested Action
title
Request approval to increase the spending authority - Information Technology, 22ITBC1006B-PS, Fulton PC Refresh Enterprise Workstation in an amount not to exceed $450,000.00 with CDW Government LLC. (Vernon Hills, IL) to provide enterprise business class desktop personal computers (PCs), laptops, monitors and docking stations, specialty computing devices to include iPads, iMacs, MS Surface Pros and supporting peripherals. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The 2024 BOC Authority was $1,500,000.00 which has nearly been exhausted. To fulfill the obligation to maintain the County PC Refresh, net new and other PC related peripheral needs, there is the need for an additional $450,000.00.
The charts below provide visual data/evidence of the exhaustion of the original spending authority as well as the requested increase in spending authority.
Scope of Work: The services of this contract are to provide enterprise business class desktop personal computers (PCs), laptops, monitors and docking stations to County Agencies/Department of Information Technology on an if/when needed basis.
Community Impact: Negative impact to Departments/County Agencies who provide public facing services where technology requires replacement or new devices. Constituents that may be impacted include services provided through computer access at Library’s, Senior Centers, Court Services etc.
Department Recommendation: Department recommends approval of this item.
Project Implications: If the Board action is not approved, Departmental agencies will not be able to procure desktop personal computers (PCs), laptops, monitors and docking stations and other peripherals that are necessary for continuity of operations and deliver services to County customers and constituents
Community Issues/Concerns: There are no community concerns with this item.
Department Issues/Concerns: Due to the exhaustion of the current spending authority, the Department of Information Technology does not have the ability to purchase equipment for County Agencies or PC Refresh. It is critical that this item is reviewed and eventually approved.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0245 |
4/12/2023 |
$1,431,319.61 |
|
1st Renewal |
23-0944 |
12/20/2023 |
$1,500,000.00 |
|
Amendment No. 1 |
|
|
$450,000.00 |
|
Total Revised Amount |
|
|
$3,381,319.61 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $450,000.00
Prime Vendor: CDW Government
Prime Status: Non-Minority
Location: Vernon Hills, IL
County: Lake County
Prime Value: $450,000.00 or 100.00%
Total Contract Value: $450,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Kevin Kerrigan, Chief Information Officer, Information Technology - 404-612-0057
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,431,319.61 |
|
Previous Adjustments: |
$1,500,000.00 |
|
This Request: |
$450,000.00 |
|
TOTAL: |
$3,381,319.61 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
Subject to availability of funding provided by county agencies
Funding Line 2:
500-220-2200-A060: Capital, Information Technology, PC Refresh
|
Key Contract Terms |
|
Start Date: 1/1/2024 |
End Date: 12/31/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
7/12/2024 |
9/30/2024 |