Department
Real Estate and Asset Management
Requested Action
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Request approval of a statewide contract - Department of Real Estate and Asset Management, SWC #99999-001-SPD0000154-0001, Facility Maintenance Solution an amount not to exceed $1,213,795.02 with CGL Facility Management, LLC (Fayetteville, GA) to retain the contractor to perform State of Georgia requested capital improvement projects (CIP) funded through the State of Georgia’s capital reserve established through their leases at 5710 Stonewall Tell Rd, 515 Fairburn Rd, and 1249 Donald Lee Hollowell Pkwy. Effective upon BOC approval.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background The existing statewide contract #99999-001-SPD0000154-0001, Facility Maintenance Solution provides preventive and corrective maintenance services for the County-owned facility currently leased to the State of Georgia Department of Human Services (DHS) located at 5710 Stonewall Tell Road, College Park, GA 30349. The State of Georgia contracts with CGL for corrective and preventive maintenance services at the 515 Fairburn Rd and 1249 Donald Lee Hollowell DHS locations.
DREAM is requesting BOC approval to allow DREAM to expend the State’s capital funds for all three (3) facilities through the County’s existing statewide contract agreement with CGL for the completion of capital improvement projects requested by the Department of Family and Child Services (DFCS).
Scope of Work: The statewide contractor (facility maintenance) will operate, maintain, monitor, and adjust the day-to-day operations of all mechanical, electrical, and building systems. The contractor shall be fully responsible for providing customer service, quality control and all other services.
Cost Breakdown of DFCS Facilities Capital Improvement Projects:
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DFCS Location |
Description of Work |
Costs |
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1 |
5710 Stonewall Tell Road, College Park, GA 30349 |
Replaced exterior window seating, wet seal exterior windows on 3rd & 4th floors, painting of facility, carpet replacement, replacement of booster pumps. |
$509,061.05 |
|
2 |
515 Fairburn Road SW, Atlanta, GA 30331 |
Replace backflow system, and carpet replacement. |
$372,980.62 |
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3 |
1249 Donald Lee Hollowell Parkway NW, Atlanta, GA 30318 |
Carpet replacement, and painting of of facility. |
$331,753.35 |
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Total Costs |
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$1,213,795.02 |
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: Failure to approve this item could result in the Department being in breach of the County’s lease with the State of Georgia.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this increased spending authority is not approved, the County will have no means to pay CGL for State of Georgia requested capital work per the terms and conditions of the existing lease agreement.
Contract Modification: This is a new request.
Contract & Compliance Information
Not Applicable
Exhibits Attached
Exhibit 1: SWC#99999-001-SPD0000154-0001
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$1,213,795.02 |
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TOTAL: |
$1,213,795.02 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
475-620-620A-1424: S. Ful. DFACS, Renovations - $423,795.02 “Subject to availability of funding for FY2025 adopted by BOC”
Funding Line 2:
507-620-620A-1410: DFACS, Equipment- $40,000.00 “Subject to availability of funding for FY2025 adopted by BOC”
Funding Line 3:
507-620-620A-1424: DFACS, Renovations- $750,000.00 “Subject to availability of funding for FY2025 adopted by BOC”
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2024 |
9/30/3024 |