Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Department of Real Estate and Asset Management, 22ITB134621K-JAJ, Roof Maintenance, Repair, and Replacement Services Countywide, in the amount of $494,624.40 with Ideal Building Solutions, LLC (Norcross, GA), to provide replacement and installation of new roof system at the Evelyn G. Lowrey Library at Cascade located at 3665 Cascade Road, Atlanta, GA 30312. Effective upon BOC approval until satisfactory completion as determined by Fulton County. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval for an increase in spending authority to cover the costs of the replacement and installation of new roof system at the Evelyn G. Lowrey Library at Cascade.
Scope of Work: The Contractor will furnish all management, labor, materials, tools, equipment, and appurtenances necessary to provide replacement and installation of new roof system at the Evelyn G. Lowrey Library at Cascade located at 3665 Cascade Road, Atlanta, GA 30312. As this proposal does not warrant extent of saturated roofing insulation, a substantial owner contingency of 20% is needed in the event, more insulation has to be replaced than what has been previously identified.
The Scope of Work shall consist of, but not limited to:
Ø Membrane Roofing and Insulation
o Perform an infrared scan prior to re-roof to identify any areas of wet insulation
o Wet insulation to be removed and replaced
o Install a new cricket plan
o Install a new ½ in high-density cover board over loose-laid circket
o Install new 60 mil TPO
o Flash all drains and penetrations with new pre-fabricated pipe boots
Ø Wall and Curb Flashings
o Remove the existing modified bitumen and cant strip at all walls
o Install a new ¼ in separator board over all wall substrates
o Flash all walls and curbs with new 60 mil TPO
o Curbs will be terminated in white skirt flashing
o Install new pre-fab corners
Ø Coping and Counter Flashings and Metal Specialties
o Remove the existing coping to allow the wall flashing to be extended
o Reinstall the existing coping
Ø Additional Roof Specialties
o Install new roof hatch
o Install the manufacturer’s walking pads
Ø Additional Scopes
o Remove and replace sealant at internal metal gutter caps
o Install wet sealant at existing clearstory gaskets
Ø Additional Service Items
o Design/Engineering fees
o Daily clean-up of generated waste
o Clean roof debris
o Warranty- membrane manufacturer’s 20-year NDL w/ Contractor’s one-year labor
o Includes 20% Owner Contingency (will be affected by adds or deducts)
This standby roof contract provides all materials, parts, labor, equipment, and appurtenances necessary to provide standby roof maintenance, repair, and replacement services on an “as-needed” basis for Countywide facilities. The work includes removing and disposing of existing roofing systems; permits and licenses necessary to complete projects.
Community Impact: The proposed project impacts the viability of the existing roofing system to support ongoing public library operations in an environmentally and structurally sound facility.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of an increase in spending authority to cover the cost for the replacement and installation of new roof system at the Cascade Library located at 3665 Cascade Road, Atlanta, GA 30312.
Ideal Building Solutions, LLC does not have enough total remaining spending authority ($170,721.38) to cover the proposed cost of the roof replacement at the Evelyn G. Lowrey Library at Cascade in addition to roof maintenance and repair services across the County for the remainder of FY2023. This increase in spending authority will allow the roof contractor to provide all management, labor, equipment, materials, and transportation necessary to complete this roof replacement project and allow enough spending authority to provide roof maintenance and repair services throughout the County for the remainder of FY 2023. Without this approval the roof replacement for Cascade Library will be delayed.
The Department of Real Estate and Asset Management’s Library Bond Capital program team will provide all necessary management services throughout the duration of the project.
Project Implications: The roof replacement is critical to address a deficient roofing system that has reached the end of its life cycle.
Community Issues/Concerns: None of which the County is aware.
Department Issues/Concerns: If this task order is not approved, there will be a delay in the replacement and installation of new roof system at the Cascade Library.
Contract Modification
(B) Ideal Building Solutions, LLC
Current Contract History |
BOC Item |
Date |
Dollar Amount |
Original Award Amount |
22-0985 |
12/21/22 |
$500,000.00 |
Increase Spending Authority No. 1 |
|
|
$494,624.40 |
Total Revised Amount |
|
|
$994,624.40 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $494,624.40 or 100.00%
Prime Vendor: Ideal Building Solutions, LLC
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $494,624.40 or 100.00%
Total Contract Value: $494,624.40 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Task Order No. 1 to Form of Contract
Exhibit 2: Cost Proposal
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
Original Approved Amount: |
$500,000.00 |
Previous Adjustments: |
$0.00 |
This Request: |
$494,624.40 |
TOTAL: |
$994,624.40 |
Grant Information Summary
Amount Requested: |
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☐ |
Cash |
Match Required: |
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☐ |
In-Kind |
Start Date: |
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☐ |
Approval to Award |
End Date: |
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☐ |
Apply & Accept |
Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
571-650-6500-L006: 2010 Library Bond Capital, Library, Southeast Atlanta Library- $494,624.40
Key Contract Terms |
Start Date: Effective upon BOC Approval |
End Date: A minimum of 16 weeks depending on material availability and satisfactory completion as determined by Fulton County |
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 3.80
Would you select/recommend this vendor again?
Yes
Report Period Start: |
Report Period End: |
10/1/2022 |
12/31/2022 |