Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Public Works, 22ITBC077A-KM, Landscaping Restoration Services in an amount not to exceed $131,923.00 with Ed Castro Landscaping, Inc. (Roswell, GA), to provide landscaping restoration services effective January 1, 2023, through December 31, 2023 with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works recommends approval of the lowest responsible bidder, Ed Castro Landscaping, Inc., with two renewal options.
Scope of Work: This contract with Ed Castro Landscaping, Inc., provides landscaping restoration services along private property that may be disturbed during the repair of sewer and/or water emergency and maintenance activities by Public Works or our contractor.
Community Impact: Public Works aims to provide a speedy restoration of the customer’s landscaped property and ensure no soil erosion enters the stormwater system. Therefore, limited impact to the community is anticipated.
Department Recommendation: The Department of Public Works recommends approval of lowest responsible bidder to Ed Castro Landscaping, Inc. with two renewal options.
Project Implications: If there are budget reductions or the contract is not awarded, this will affect our ability to adequately provide this service.
Community Issues/Concerns: No issues or concerns have been raised to Public Works staff.
Department Issues/Concerns: There are no issues/concerns known to Public Works staff.
Contract Modification: New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $131,923.00
Prime Vendor: Ed Castro
Prime Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Prime Value: $ 113,321.86 or 85.90%
Subcontractor: CMG Landscape and Maintenance
Subcontractor Status: African American Male Business Enterprise - Non-Certified
Location: Roswell, GA
County: Fulton County
Contract Value: $7,572.38 or 5.74%
Subcontractor: Complete Facility
Subcontractor Status: African American Female Enterprise - Certified
Location: Suwanee, GA
County: Gwinnett County
Contract Value: $7,572.38 or 5.74%
Subcontractor: One Two Tree
Subcontractor Status: White Female Business Enterprise - Non Certified
Location: Marietta, GA
County: Fayette County
Contract Value: $3,456.38 or 2.62%
Total Contract Value: $131,923.00 or 100.00%
Total M/FBE Values $15,144.76 or 11.48%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor Performance Memo
Exhibit 3: Recommendation of Award
Contact Information (Type Name, Title, Agency and Phone)
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Roy Barnes, Deputy Director, Public Works, 404-612-6317
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$131,923.00 |
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TOTAL: |
$131,923.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1160: Water & Sewer Revenue, Public Works, Professional Services - $43,974.33.
Funding Line 2:
201-540-5469-1160: Water & Sewer Revenue, Public Works, Professional Services - $43,974.33.
Funding Line 3:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services - $43,974.34.
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: Two options remain |
Overall Contractor Performance Rating: 3.60
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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6/1/2022 |
9/30/2022 |