Department
Real Estate and Asset Management
Requested Action
title
Request approval to increase the spending authority - Department of Real Estate and Asset Management, 22ITB135025C-MH, Generator System Maintenance and Repair Services in the amount not to exceed $28,287.00 with Power and Energy Services, Inc. (Powder Springs, GA), to provide immediate replacement of an identified malfunctioning Automatic Transfer Switch (ATS), a component to Generator System -1 located at the Fulton County Government Center, supporting the Public Safety Building 130 Peachtree Street. Effective upon BOC approval.
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background During recent preventive maintenance service, the automatic transfer switch for generator-1 located in the 130 Peachtree St. building of the Government Center malfunctioned. Specifically, we observed that the ATS component was not transferring load to the generator. We contacted our stand-by contractor (Power and Energy Services, Inc.) for assistance. While interim adjustments and repairs were made, the contractor recommended replacement as the repair would only be temporary.
This generator provides emergency power to the Public Safety Building which supports certain mechanical systems like elevators, AC units, and fire pumps.
Replacement Costs:
1. Cost for OEM Troubleshooting Services for ATS:
|
|
County Facility |
Description of Work |
Cost |
|
1 |
Fulton County Government Center Public Safety Building 141 Pryor Street Atlanta, GA 30303 |
Troubleshooting the Automatic Transfer Switch component to Generator System- 1 (include overtime rates during weekend) |
$3,322.80 |
|
2 |
|
Field Services Labor Rate (Senior Technician Supervisor) |
$800.00 |
|
|
Total Costs |
|
$4,122.80 |
2. Cost for New Equipment and Installation:
|
|
County Facility |
Description of Work |
Cost |
|
1 |
Fulton County Government Center Public Safety Building 141 Pryor Street Atlanta, GA 30303 |
Provide replacement and installation of new 800 AMPs ATS Component, 480/277V 3 PH NEMA |
$24,163.90 |
|
|
Total Cost |
|
$24,163.90 |
Total Costs for OEM Troubleshooting Services and Replacement/Installation
of New ATS Component for Generator System-1: $28,286.70
Scope of Work: This contract furnishes all materials, parts, labor, equipment, transportation, and appurtenances necessary to provide on-site preventive generator system maintenance and repair services for Fulton County. This standby maintenance contract provides back up power to 31 critical locations throughout Fulton County.
The Scope of Work also includes, but not limited to:
1. The regular and systematic examination, adjustment, lubrication, replacement, and preventive maintenance of all components including automatic transfer switches.
2. All ordinary wear and tear, regardless of cause, not including internal engine parts.
3. All required tests and written reports.
4. Replacement or repairs caused by fluctuations in the main AC power systems.
5. Quarterly and Annual inspection services such as: fuel system, cooling system, lubrication system, combustion air intake system, engine system, electrical system, generator, and automatic transfer switches.
Community Impact: This standby maintenance contract provides back up power to 31 critical locations throughout Fulton County, including the Fulton County Executive Airport - Charlie Brown Field, North and South Service Centers, Senior Centers, and Health facilities. Failure to approve this contract could disrupt the service operation that provides quality programs to the citizens of Fulton County.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested increased spending authority in the amount of $28,287.00 will allow DREAM to complete the necessary replacement of this identified malfunctional Automatic Transfer Switch component (ATS) to Generator system-1 located at the Fulton County Government Center, in the Public Safety Building. This is a time and materials contract, and the requested spending authority will cover the costs for both OEM troubleshoot services and the replacement/ installation labor of the ATS component.
The replacement project will be managed by the Department of Real Estate and Asset Management, Central Fulton Building Maintenance Division.
Project Implications: Failure to address the replacement of this defective ATS component immediately in generator system -1, will delay in providing emergency back-up power to the Public Safety Building which supports certain mechanical systems like elevators, AC units and fire pump.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this increase spending authority is not approved, it will adversely affect the Department’s ability to address the needs for on-site preventive generator system maintenance and repair services for Fulton County.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0870 |
11/16/22 |
$105,000.00 |
|
1st Renewal |
23-0659 |
10/4/23 |
$135,000.00 |
|
2nd Renewal |
24-0624 |
10/2/24 |
$135,000.00 |
|
Increase Spending Authority No. 1 |
|
|
$28,287.00 |
|
Total Revised Amount |
|
|
$403,287.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $28,287.00
Prime Vendor: Power and Energy Services, Inc.
Prime Status: African American Male Business Enterprise
Location: Powder Springs, GA
County: Cobb County
Prime Value: $28,287.00 or 100.00%
Total Contract Value: $28,287.00 or 100.00%
Total MFBE Value: $28,287.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Cost for OEM Troubleshoot Services for ATS
Exhibit 3: Cost for Replacement
Exhibit 4: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$105,000.00 |
|
Previous Adjustments: |
$270,000.00 |
|
This Request: |
$28,287.00 |
|
TOTAL: |
$403,287.00 |
Grant Information Summary
|
Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $28,287.00
|
Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: 12/31/2025 |
|
Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2025 |
3/31/2025 |