Department
Real Estate and Asset Management
Requested Action
title
Request approval to increase the spending authority - Department of Real Estate and Asset Management, 23ITB138304C-JNJ, Standby Fencing Installation and Repair in the amount not to exceed $200,000.00 with Osborne & Witt, Inc., d.b.a. Allied Fence Company (Mableton, GA), for a one-time capital project to enhance perimeter security at the Juvenile Justice Center Judges’ parking area by installing 8-foot-high security fencing to deter ongoing vehicle vandalism. Effective upon BOC approval.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion, in the specifications, services, time of performance or terms and conditions of the contract, shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request is for a one-time capital project to enhance security at the Juvenile Justice Center Judges’ parking area by installing 8-foot-high perimeter security fencing, which has become necessary to deter ongoing vehicle vandalism. Due to this request exceeding the current available spending authority on the existing contract, additional BOC action is needed.
There were no changes in underlying contract’s terms and conditions
Scope of Work: The Scope of Work for this one-time capital project to enhance perimeter security at the Juvenile Justice Center Judges’ parking area includes:
a) Remove the existing perimeter fence,
b) Replace it with 8'+1' expanded metal (Amico) fencing, and
c) Install 151' of 8' Aegis II Invincible as a secondary fence.
Community Impact: None that the Department is aware.
Department Recommendation: DREAM recommends approval of the requested increase to enhance perimeter security at the Juvenile Justice Center Judges’ parking area fencing to deter ongoing vehicle vandalism.
Project Implications: This one-time capital project is intended to enhance perimeter security at the Juvenile Justice Center Judges’ parking area. The project will contribute to a safer working environment for judicial personnel, reduce property damage risk, and demonstrate the organization’s commitment to staff safety and asset protection.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If the request is not approved, the County does not have the capacity, or the expertise, to perform these services in-house, which will result in delays to enhance perimeter security at the Juvenile Justice Center Judges’ parking area fencing.
Contract Modification
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CURRENT CONTRACT HISTORY |
Boc item |
Date |
DOLLAR AMOUNT |
|
Original Contract Amount |
23-0768 |
11/1/23 |
$200,000.00 |
|
1st Renewal |
24-0636 |
10/2/24 |
$200,000.00 |
|
Name Change |
25-0091 |
2/5/25 |
$0.00 |
|
Increase Spending Authority No 1 |
TMP-6246 |
|
$200,000.00 |
|
Total Revised Amount |
|
|
$600,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $200,000.00
Prime Vendor: Allied Fence Company, Inc.
Prime Status: Non-Minority
Location: Mableton, GA
County: Cobb County
Prime Value: $200,000.00 or 100.00%
Total Contract Value: $200,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Amendment No. 1 to Form of Contracts
Exhibit 2: Contractor’s Performance Reports
Exhibit 3: Cost Proposal
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$200,000.00 |
|
Previous Adjustments: |
$200,000.00 |
|
This Request: |
$200,000.00 |
|
TOTAL: |
$600,000.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
|
☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
500-405-4050-C252- Major Program FAC, Program C252, Phase 500CST, Juvenile Court Security Upgrades
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Key Contract Terms |
|
Start Date: Upon Approval |
End Date: 30 calendar days |
|
Cost Adjustment: $200,000.00 |
Renewal/Extension Terms: NA |
Overall Contractor Performance Rating:85
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/31/2025 |
3/31/2025 |