Department
Finance
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Finance, 21RFP102521C-MH Property and Casualty Brokerage services in the amount of $94,500.00 with Edgewood Partners Insurance Center (EPIC) to provide professional insurance brokerage services. This action exercises the first of two renewal options. One renewal option remains. Effective dates: April 1, 2023 through December 31, 2023. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: Provide professional insurance brokerage services to include but not limited to marketing/placement of insurance coverages, public official bonds, claim advocate services, generating certificate of insurance and insurance consulting services.
Community Impact: Maintain effective insurance coverages for County operations.
Department Recommendation: Recommend approval
Project Implications: None
Community Issues/Concerns: None
Department Issues/Concerns: None
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0052 |
01/19/2022 |
$94,500.00 |
|
90 Day Extension No. 1 |
|
|
$50,000.00 |
|
1st Renewal |
|
|
$94,500.00 |
|
Total Revised Amount |
|
|
$239,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $94,500.00
Prime Vendor: Edgewood Partners Insurance Center (EPIC)
Prime Status: Non-Minority
Location: Duluth, GA
County: Gwinnett County
Prime Value: $94,500.00 or 100.00%
Total Contract Value: $94,500.00 or 100.00%
Total Certified Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Epic Property and Casualty Performance Evaluation
Exhibit 2: 2023 Epic Contract Renewal Evaluation Form
Exhibit 3: Contract Renewal Agreement
Contact Information (Type Name, Title, Agency and Phone)
title
Hakeem Oshikoya, Finance Director 404-612-7641
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$94,500.00 |
|
Previous Adjustments: |
$50,000.00 |
|
This Request: |
$94,500.00 |
|
TOTAL: |
$239,000.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
725-999-P001-1243: Risk Management fund, Non-Agency, Claims
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Key Contract Terms |
|
Start Date: 4/1/2023 |
End Date: 12/31/2023 |
|
Cost Adjustment: $94,500.00 |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2022 |
9/30/2022 |