Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of lowest responsible bidders - Department of Real Estate and Asset Management, Bid# 21ITB1302418C-CG, Standby Plumbing Repair Services in the total amount of $225,000.00, with (A) Talon Property Services, LLC (Atlanta, GA) in the amount of $90,000.00; (B) J2 Connect, Inc. dba J Squared Plumbing Co., Inc. (McDonough, GA) in the amount of $90,000.00; and (C) B & W Mechanical Contractors, Inc. (Lawrenceville, GA) in the amount of $45,000.00, to provide on-site standby plumbing repair services on an “as needed” basis for all Fulton County facilities. Effective dates: January 1, 2022 through December 31, 2022, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Provide standby plumbing repair services Countywide for FY2022.
Scope of Work: These contracts furnishing all materials, labor, tools, equipment and appurtenances necessary to provide on-site standby plumbing repair services on an “as needed” basis for Fulton County facilities.
The Scope of Work includes but not limited to:
1. Repairing/replacing and installing water mains, water lines, re-routing water supply lines, storm water and sewer lines, manholes, grating, and retention basins.
2. Installing, repairing and replacing fixtures such as faucets, mixing valves, toilets, urinals, tubs, sinks, kitchen sinks, ball valves, angle/straight stops, pressure-reducing valves, and any commercial plumbing fixture such as floor sinks, dishwashers, any specialty kitchen/bathroom.
3. Installing and repairing water heaters, sump pumps, circulation pumps and plumbing for icemakers. Installation and adjustment of drinking water fountains, repairing irrigation sprinkler systems, and minor masonry repair jobs caused by plumbing work.
Community Impact: These services are necessary for the environmental health to have working plumbing systems to protect the patrons and employees in County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of the lowest responsible bidders to furnishing all materials, labor, tools, equipment and appurtenances necessary to provide on-site standby plumbing repair services on an “as needed” basis for all Fulton County facilities for fiscal year 2022.
The recommendation for the awards was based on the bidders’ prices for hourly rates for plumber helper, technician, apprentice, journeyman, fee for use of video camera line inspection for normal hours, estimate for replacing one 6- gallon electric compact water heater, and for replacing one Watts 1/2” lead free bronze RPZ backflow preventer, both estimates to include cost of equipment and installation/connection during normal hours. Also, bidder(s) must provide proof of required professional certified Plumbing License which is a criteria to be considered for an award with Fulton County.
The Department received and evaluated four (4) bids to the solicitation. Talon Property Services, LLC submitted the overall lowest based bid @ $32,200.00, then followed by J2 Connect, Inc. the 2nd lowest @ $38,038.00, B & W Mechanical Contractors Inc. the 3rd lowest @ $41,331.00, and Head’s Plumbing Sales and Services, Inc. the 4th lowest @ $134,592.55.
After careful evaluation, we recommended the three (3) lowest responsive and responsible bidders: Talon Properties, J2 Connect and B & W Mechanicals to provide on-site standby plumbing repair services for Fulton County for FY2022. Each of the three (3) Plumbing contractors have a current contracts or have provided previous services with Fulton County and has performed very good and highly competent as a Standby Plumbing contractor for Fulton County as stated in their performance reports.
These contracts are required for augmentation of our capacity and to provide capabilities that the County does not have. There have been several instances where our capacity was found insufficient to meet multiple simultaneous system failures. Having multiple standby on-call plumbing contracts in place is considered the most efficient way for handling such emergency situations, which otherwise could cause serious property damage to County facilities.
These are time and material contracts. The requested spending authority in the total amount of $225,000 will cover costs for replacement/repairs of parts/and components, inspections, special equipment and hourly labor for FY2022.
Historical Expenditures:
FY2021: The County allocated expenditures as of 9/28/2021, $100,500.00
FY2020: The County spent $157,625.99
FY2019: The County spent $121,732.31
FY2018: The County spent $850,000.00
Project Implications: This contract requires specialty tools, equipment, training and skills that the County’s employees do not have. Without this contract in place, plumbing repair services will not be performed in a timely or cost-effective manner.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If these contracts are not approved, the Department cannot provide plumbing repair services to County facilities efficiently and in a timely manner.
Contract Modification No, this is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $225,000.00
(A)
Contract Value: $90,000.00
Prime Vendor: Talon Property Services, LLC
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $81,000.00 or 90.00%
Subcontractor: Bray Electric
Subcontractor Status: White Female Business Enterprise-Non-Certified
Location: Decatur, GA
County: Dekalb County
Subcontractor Value: $4,500.00 or 5.00%
Subcontractor: Innovative Renovation Group
Subcontractor Status: Hispanic Male Business Enterprise-Non-Certified
Location: Decatur, GA
County: Dekalb County
Subcontractor Value: $4,500.00 or 5.00%
Total Contract Value: $90,000.00 or 100.00%
Total M/FBE Value: $9,000.00 or 10.00%
(B)
Contract Value: $90,000.00
Prime Vendor: J2 Connect, Inc. aka J Squared Plumbing Co. Inc.
Prime Status: African American Male Business Enterprise
Location: McDonough, GA
County: Henry County
Prime Value: $90,000.00 or 100.00%
Total Contract Value: $90,000.00 or 100.00%
Total M/FBE Value: $90,000.00 or 100.00%
(C.)
Contract Value: $45,000.00
Prime Vendor: B & W Mechanical Contractors, Inc.
Prime Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Prime Value: $45,000.00 or 100.00%
Total Contract Value: $45,000.00 or 100.00%
Total M/FBE Value: $-0-
Grand Contract Value: $225,000.00 or 100.00%
Grand M/FBE Value: $99,000.00 or 44.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor’s Performance Reports
Exhibit 3: Department Recommendation Memo
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$225,000.00 |
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TOTAL: |
$225,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $145,000 “Subject to availability of funding adopted for FY2022 by BOC” These are Standby Contracts that operates on an “as needed” basis Countywide.
Funding Line 2:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $80,000 “Subject to availability of funding adopted for FY2022 by BOC” These are Standby Contracts that operates on an “as needed” basis Countywide.
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: Two one-year renewal options |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
12/31/2022 |