Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 23RFP138801C-JNJ, Standby Emergency Repair and Restoration Services in the total amount not to exceed $3,000,000.00 with (A) Complete Contracting Partners, LLC (Powder Springs, GA) in an amount not to exceed $1,500,000.00; and (B) Cotton Commercial USA, Inc. dba Full Circle Restoration (Duluth, GA), in an amount not exceed $1,500,000.00 to provide standby emergency repair and restoration services for Fulton County facilities on an as needed basis. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background These contracts furnish all parts, labor, equipment, material transportation and appurtenances necessary to provide on-site emergency repair and restoration services in the event of fire, storm, water, or other accidental damage to Fulton County facilities. These services operate on an “as needed” emergency basis.
These standby restoration contracts will ensure DREAM has the means and resources to prevent prolonged interruption of services in County facilities due to unpredictable or pre-defined events such as fire, storm, water, or other incidental damage; and provides sufficient spending authority and the resources to respond quickly to prevent more extensive damage to facilities and environmental impact on operations.
Scope of Work: The Scope of Work includes but is not limited to:
Ø Repair and/or restoration of facility damage resulting from natural or man-made causes.
Ø Repair and/or restoration of life safety systems such as fire alarm systems, sprinkler systems and intrusion alarm systems which are damaged by any kind of event may be necessary.
Ø Emergency services may also be required in the event of a malfunction of building systems (i.e., heating, electrical) and must be temporarily alleviated to maintain facility operation.
Ø The contracts also provide environmental tests including air and water quality tests.
Community Impact: These services are necessary for the environmental health and comfort of the patrons and employees in County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
These are time and materials contracts and the requested spending authority in the total amount of $3,000,000.00 will cover the costs for the equipment, materials, replacement of systems parts/components and laboring for repairs for FY2025.
This is a Standby Contract that is dependent on the availability of capital funding and/or end-user/departmental operating/capital funding as identified” as a part of FY2025 budget.
Project Implications: The intent of these standby contracts is to provide a complete emergency disaster response, recovery and restoration services that respond immediately in case of catastrophic situation to Fulton County facilities. The County does not have the manpower and equipment required for services of this nature.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, the County will not have the capacity, or the expertise, to perform this emergency repair and restoration service in-house.
Contract Modification
(A) Complete Contracting Partners, LLC
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0519 |
8/7/24 |
$1,500,000.00 |
|
1st Renewal |
|
|
$1,500,000.00 |
|
Total Revised Amount |
|
|
$3,000,000.00 |
(B) Cotton Commercial USA, Inc. dba Full Circle Restoration
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0519 |
8/7/24 |
$1,500,000.00 |
|
1st Renewal |
|
|
$1,500,000.00 |
|
Total Revised Amount |
|
|
$3,000,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $3,000,000.00
(A)
Contract Value: $1,500,000.00
Prime Vendor: Complete Contracting Partners, LLC
Prime Status: African American Male Business Enterprise
Location: Powder Springs, GA
County: Cobb County
Prime Value: $1,200,000.00 or 80.00%
Subcontractor: BAKOP Construction
Subcontractor Status: African American Male Business Enterprise
Location: Douglasville, GA
County: Douglas County
Contract Value: $300,000.00 or 20.00%
Total Contract Value: $1,500,000.00 or 100.00%
Total Certified Value: $1,500,000.00 or 100.00%
(B)
Contract Value: $1,500,000.00
Prime Vendor: Cotton Commercial USA, Inc. dba Full Circle Restoration Construction Services, Inc.
Prime Status: Hispanic Male Business Enterprise
Location: Duluth, GA
County: Gwinnett County
Prime Value: $1,500,000.00 or 100.00%
Total Contract Value: $1,500,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Grand Contract Value: $3,000,000.00 or 100.00%
Grand Certified Value: $1,500,000.00 or 50.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Performance Evaluation
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$3,000,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$3,000,000.00 |
|
TOTAL: |
$6,000,000.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
|
Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-TBD: Capital, Real Estate and Asset Management, To-Be Determine -$3,000,000.00 “This is a Standby Contract that is dependent on the availability of capital funding and/or end-user/departmental operating/capital funding as identified” as a part of FY2025 budget”.
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating:
Complete Contracting Partners, LLC 88
Cotton Commercial USA, Inc. dba Full Circle Restoration 88
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2024 |
6/30/2024 |