Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Fulton County Library System, 22ITBC134505K-DB, Shelf Ready Book and Best Selling in an amount not to exceed $1,000,000.00 with Brodart Co. (Williamsport, PA) to provide popular shelf ready books. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2024, through December 31, 2024. (HELD ON 12/6/23) (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request is to renew the existing contract and to utilize BeltLine TAD Funds to procure books and other collections. During the construction phase of the Library renovations, the Phase I libraries received funding for a new collection of books that has now aged. Phase II library funding included funding for renovations and construction but did not include funding for books. This funding will address the need for a new collection at the Phase II Libraries while also addressing the issue of aged books in Phase I. All 34 library locations will receive new materials with this enhancement funding.
Scope of Work: This is an enhancement usage approval request to utilize the BeltLine TAD funding line for the procurement of books and other collections.
Community Impact: There is no community impact.
Department Recommendation: The County recommends approval of this contract.
Project Implications: There are no project implications if this is not approved
Community Issues/Concerns: There are no Community Issues
Department Issues/Concerns: There are no Department Issues
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0580 |
08/17/2022 |
$1,000,000.00 |
|
1st Renewal |
22-0927 |
12/07/2022 |
$1,000,000.00 |
|
2nd Renewal |
|
|
$1,000,000.00 |
|
Total Revised Amount |
|
|
$3,000,000.00 |
Contract & Compliance Information
Contract Value: $1,000,000.00
Prime Vendor: Brodart Co.
Prime Status: Non-Minority
Location: Williamsport, PA
County: Lycoming County
Prime Value: $1,000,000.00 or 100.00%
Total Contract Value: $1,000,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Contractor Performance Report
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contract Renewal Agreement Form
Contact Information (Type Name, Title, Agency and Phone)
title
Jamar Parker, Financial Systems Manager, Library System 404-771-7578
Contract Attached
title
Yes
Previous Contracts
title
No
Total Contract Value
|
Original Approved Amount: |
$1,000,000.00 |
|
Previous Adjustments: |
$1,000,000.00 |
|
This Request: |
$1,000,000.00 |
|
TOTAL: |
$3,000,000.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
572-650-6500-1312: Capital, Library, Books
|
Key Contract Terms |
|
Start Date: 1/1/2024 |
End Date: 12/31/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: (No Renewal Options Remain |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/30/2023 |
7/30/2023 |