Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval for Fulton County Information Technology to utilize cooperative purchasing, City of Atlanta Contract, SP-S/DAIM/2210-1230127, On-Call IT Services, in an amount not to exceed $800,000.00 with uWork.com, Inc. d/b/a Covendis Technologies, Inc., (Atlanta, GA). Effective January 1, 2025 through August 11, 2025. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: FCIT has challenges with attrition and quickly staffing critical positions which leads to infrastructure and operational stability issues. To resolve these issues, FCIT is seeking to partner with uWork.com, Inc. to augment its talent pool and completion of project-related work.
Scope of Work: Immediate acquisition of critical resources to address risks and negative impact as well as a staffing model needed to support Fulton County IT services and operations. The critical resources are listed below:
1. Database Architect
2. Web Systems Engineer/Senior Intranet Specialist
3. Applications Support (Analyst or Engineer)
4. Datacenter Operations Engineer
5. Network Engineer
6. Storage and Compute Engineer/Systems Engineer
7. Endpoint Support Engineer
8. Program Project Manager
9. Business Analyst
10.Vendor Relationship Manager
11.Training Coordinator
Additionally, this scope includes project-related work that must adhere to the statement of work requirements in the contract referenced below:
Requirements for Statements of Work
Each SOW must, at a minimum, set forth the following:
§ Hours, schedule, location of workplace
§ Clearly defined milestones and deliverables (services) to be provided by Contractor
§ FCIT requirement for reporting requirements
§ Documents required from the Contractor (reports, manuals, analysis, other documentation as identified by FCIT)
§ Applicable technical standards required
§ FCIT policies and procedures
§ Applicable project or implementation schedule for the deliverable and services
§ Evaluation, testing, and acceptance requirements
§ Project Budget (Cost of the deliverables/services per product and pricing
§ schedule, and payment-based milestones)
§ Position title and name of IT professional(s) performing under SOW
§ Support and maintenance obligations, if required
§ Additional background checks if warranted
§ Revisions outside of the scope of the SOW or changing the scope of the SOW will not be allowed. A new SOW must be submitted and approved by all parties.
Community Impact: None
Department Recommendation: The Department of Information Technology recommends approval.
Project Implications: This contract will ensure continuity of IT operations.
Community Issues/Concerns: No community issues or concerns
Department Issues/Concerns: There are no department concerns with this request.
Contract Modification: This is a new request.
Contract & Compliance Information
Click or tap here to enter text.
Exhibits Attached
Exhibit 1: Copy of City of Atlanta Contract
Exhibit 2: Authorizing Resolution
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
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Kevin Kerrigan, Chief Information Officer, Information Technology, 404-612-0057
Contract Attached
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No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$800,000.00 |
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TOTAL: |
$800,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-220-2205-1160: General, Information Technology, Professional Services, Subject to availability and approval of 2025 Budget
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 8/11/2025 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: No renewal options |
Overall Contractor Performance Rating: 91
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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8/1/2024 |
10/31/2024 |