Department
Real Estate and Asset Management
Requested Action
title
Request approval of the lowest responsible bidder - Department of Real Estate and Asset Management, 25ITB1393169C-GS, Generator System Maintenance and Repair Services in an amount not to exceed $135,000.00 with Sage Properties dba Generator Maintenance of Georgia (Covington, GA), to provide on-site preventive generator system maintenance and repair services for Fulton County, effective January 1, 2026 through December 31, 2026, with two renewal options.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
This contract furnishes all materials, parts, labor, equipment, transportation, and appurtenances necessary to provide on-site preventive generator system maintenance and repair services for Fulton County. This standby maintenance contract provides back-up power to 31 critical locations throughout Fulton County for FY2026
Scope of Work: The scope of work also includes, but is not limited to:
1. The regular and systematic examination, adjustment, lubrication, replacement, and preventive maintenance of all components including automatic transfer switches.
2. All ordinary wear and tear, regardless of cause, not including internal engine parts.
3. All required tests and written reports.
4. Replacement or repairs needed due to fluctuations in the main AC power systems.
5. Quarterly and Annual inspection services such as fuel system, cooling system, lubrication system, combustion air intake system, engine system, electrical system, generator, and automatic transfer switches.
Community Impact: This standby maintenance contract provides back up power to 31 critical locations throughout Fulton County, including the Fulton County Executive Airport - Charlie Brown Field, North and South Service Centers, Senior Centers, and Health facilities. Failure to approve this contract could disrupt the operations that provides quality programs and services to the citizens of Fulton County.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The recommendation for award was based on the bidder’s prices for quarterly and annual inspection costs for preventive maintenance for various generator types and sizes, trip charges, estimated repair/labor charge for normal hours and after hours/weekends including Fulton County holidays, and totaling up all costs for total Base Bid Amount to determine the lowest responsible bidder complying with the provisions of this ITB.
The County received and evaluated four (4) bid responses to the solicitation. Sage Properties dba Generator Maintenance of Georgia submitted the overall lowest bid in the amount of $41,265.00; Power & Energy submitted the 2nd lowest bid in the total amount of $77,718.06.00; Taylor Sudden Services Inc submitted the third lowest bid at $85,258.97.00 and Anderson Power Services submitted the fourth lowest bid at $102,205.00. Therefore, we recommend Sage Properties dba Generator Maintenance of Georgia as the lowest responsible and responsive bidder for the award to provide on-site preventive generator system maintenance and repair services for Fulton County for FY2026.
DREAM request $135,000 in total spending authority. This is a time and materials contract that requires covering the costs for replacement of all parts/ components and labor for inspections, and maintenance repairs for FY2026.
Project Implications: This maintenance contract provides support for approximately 31 generator systems that provides primary emergency back-up for 31 Fulton County facilities excluding the Fulton County Jail.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this contract is not approved, it will adversely affect the Department’s ability to address needed on-site preventive generator system maintenance and repair services for Fulton County.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $135,000.00
Prime Vendor: Sage Properties dba Generator Maintenance of Georgia
Prime Status: Hispanic Male Business Enterprise
Location: Covington, GA
County: Rockdale County
Prime Value: $135,000.00 or 100.00%
Total Contract Value: $135,000.00 or 100.00%
Total Certified Value: $135,000.00 or 100.00%
Exhibits Attached
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Performance Evaluation Memo
Exhibit 3: Department Recommendation
Contact Information title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$135,000.00 |
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TOTAL: |
$135,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $80,000.00“Subject to availability of funding adopted for FY 2026 by BOC”
Funding Line 2:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $55,000.00 “Subject to availability of funding adopted for FY 2026 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2026 |
End Date: 12/31/2026 |
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Cost Adjustment: NA |
Renewal/Extension Terms: 2 Renewal Options |
OVERALL, Contractor Performance Rating: NA
Would you select/recommend this vendor again? NA
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