Department
Senior Services
Requested Action
title
Request approval to renew an existing contract - Senior Services, 23RFP137326A-CJC Food Services Management in the amount of $1,059,840.00 $1,049,303.76 with Piccadilly Holdings, LLC (Baton Rouge, LA) to provide food service management and purchasing of perishable and non-perishable food items for the four senior multipurpose facilities and three training centers. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2024, through December 31, 2024. (HELD ON 12/6/23) (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract provides nutritional services expertise, including menu development, meal preparation, diverse recipes, nutrition analysis, staff training, and food operation standards to our four senior facility main kitchens and training centers.
Scope of Work: The contractor is responsible for daily kitchen operations management at the four senior multipurpose facilities and three training centers through oversight of the following tasks: menu development, food procurement, food production and service, sanitation/safety, and quality control.
Community Impact: Increased quality of food, more standardized menus, and a better overall customer experience.
Department Recommendation: The Department of Senior Services recommends approval of the contract renewal.
Project Implications: More standardization of services throughout the facilities, saving in food purchases, commercial food services, culinary arts expertise, comprehensive ongoing training, implementation of standard kitchen policies, procedures, and standards of operations, inventory control, and improved cash management via the implementation of a point of sales software system.
Community Issues/Concerns: This item has no community issues/concerns.
Department Issues/Concerns: The department notes one discrepancy in the original contract effective July 1, 2023 through December 2023. The compensation section references $1,049,303.76 for the Year 1 renewal. The cost proposal form total is listed at $1,059,840.00. This latter amount submitted by Piccadilly exceeds Department status quo budgets. To avoid a service disruption, the Year 1 contract renewal of $1,059,840.00 is requested and contingent upon FY24 approved enhancements.
The original contract was effective July 1, 2023 through December 2023. The compensation section in the contract references $1,049,303.76 for the Year 1 renewal. The cost proposal form submitted by Piccadilly during the RFP process requested $1,059,840.00 for Year 1 renewal. It is likely that the Department will need to seek an amendment in FY24 for the difference.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
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$519,337.26 |
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1st Renewal |
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$1,059,840.00 $1,049,303.76 |
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Total Revised Amount |
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$1,579,177.26 $1,568,641.02 |
Contract & Compliance Information
Contract Value: $1,059,840.00
$1,049,303.76
Prime Vendor: Piccadilly Holdings, LLC
Prime Status: Non-Minority
Location: Baton Rouge, LA
County: East Baton Rouge Parrish
Prime Value: $1,059,840.00 $1,049,303.76 or 100.00%
Subcontractor: None
Total Contract Value: $1,059,840.00 $1,049,303.76 or 100.00%
Total Certified Value: -0-
Exhibits Attached:
Exhibit 1: Contract Renewal Evaluation Form
Exhibit 2: Contract Renewal Agreement
Exhibit 3: Vendor Performance Evaluation
Contact Information
title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-281-4042
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$519,337.26 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$1,059,840.00 |
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1,049,303.76 |
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TOTAL: |
$1,579,177.26 |
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$1,568,641.02 |
Grant Information Summary
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Amount Requested: |
N/A |
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-183-183S-1154: General, Service Services, Food Services = $120,045.15
Funding Line 2:
100-183-183T-1154: General, Service Services, Food Services = $227,663.65
Funding Line 3:
100-183-183U-1154: General, Service Services, Food Services = $216,145.60
Funding Line 4:
100-183-183V-1154: General, Service Services, Food Services = $216,145.60
Funding Line 5:
100-183-183S-1160: General, Service Services, Professional Services = $48,768.00
Funding Line 6:
100-183-183T-1160: General, Service Services, Professional Services = $48,768.00
Funding Line 7:
100-183-183U-1160: General, Service Services, Professional Services = $48,768.00
Funding Line 8:
100-183-183V-1160: General, Service Services, Professional Services = $48,768.00
Funding Line 13:
100-755-8226-1154: General, Behavioral Health & Developmental Disabilities, Food Services = $84,768.00
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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