Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, Bid #21ITB129983C-MH, Scrap Metal Removal with anticipated revenue in the amount of $5,000.00 with North Fulton Metals (Alpharetta, GA), to provide scrap metal recycling services for Fulton County facilities. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: This contract allows the County to adhere to state law regarding disposal of scrap Metal. Georgia law stipulates that scrap metal must be discarded in accordance with Environmental Protection Agency (EPA) guidelines. The scope of work also includes but not limited to the following concept for scrap metal removal:
1. The contractor will pick up accumulated scrap metal for recycling and also will provide and service commercial/industrial collection containers which would be needed on both a permanent and temporary basis at various Fulton County locations as required.
2. The collection containers shall be the forty (40) cubic yard, open-top, roll-off, or trailer type. When a service call is placed to empty/replace/remove container, vendor must respond within twenty-for (24) hours from time of call.
The County generates a variety of scrap metals including copper, aluminum, brass, stainless steel, steel, cast iron and others. The vendor shall furnish all labor, materials, insurance, equipment, tools, supervision and incidentals necessary to accomplish the work in this specification and shall be responsible for disposal of all material in a manner that conforms to local, state and national codes.
Community Impact: This is necessary to maintain a safe, environment for the patrons and employees in County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of the renewal existing contract of revenue generating; furnishing all materials, labor, tools, equipment and appurtenances necessary to provide pick up accumulated scrap metal for recycling for all Fulton County facilities on an “as needed” basis for fiscal year 2022. To ensure this contractor collects obsolete and scrap metal and provides revenue for Fulton County.
The Vendor, North Fulton Metals is responsible to submit the revenue percent for each scrap metal item as below;
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No |
Description |
Revenue Percent (%) of AMM Index Published |
|
1 |
FERROUS METAL |
70 |
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2 |
COPPER |
60 |
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3 |
ALUMINUM |
30 |
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4 |
STAINLESS TEEL |
60 |
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5 |
BRASS |
80 |
Historical Revenue:
• FY2021: The County has revenue as of 10/08/21, $4,563.70
• FY2020: The County has no revenue due to Covid-19
• FY2019: The County has revenue $12,000.00
Project Implications: This service is critical for the removal scrap metal from county wide agencies.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this renewal contract is not approved, the County will not be able to provide scrap metal removal services with revenue generating.
Contract Modification Yes, see charts below:
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CURRENT CONTRACT HISTORY |
Boc item |
Date |
DOLLAR AMOUNT |
|
Original Contract Amount |
21-0520 |
10/4/17 |
$5,000.00 |
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1st Renewal |
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$5,000.00(Expected Revenue) |
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Total Revised Amount |
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$10,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $5,000.00
Prime Vendor: North Fulton Metals, LLC
Prime Status: Non-Minority
Location: Alpharetta, GA
County: Fulton County
Prime Value: $5,000.00 or 100.00%
Total Contract Value: $5,000.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contractor’s Performance Report
Contact Information
Joseph N. Davis , Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$5,000.00 |
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Previous Adjustments: |
$0 |
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This Request: |
$5,000.00 (Expected Revenue) |
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TOTAL: |
$10,000.00 (Expected) |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5201-6325: General, Real Estate and Asset Management, Revenue -$5,000 (expected)
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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10/13/2021 |
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