Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of the lowest responsible bidder - Fulton County Information Technology (FCIT), 21ITB0101B-EC, Countywide Audio-Visual Services and Systems in the total amount of $518,000.00 with A) Audiovisual Innovations, Inc. (Duluth, GA) in the amount of $ 259,000.00 and B) Basesix (Marietta, GA) in the amount of $259,000.00, to provide Countywide audio visual systems, equipment, support and services to be effective upon BOC approval through December 31, 2021, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Fulton County operates a number of facilities located throughout the County which require audio visual systems for new facilities, upgrades for older systems and repairs and consultation for possible replacement of components and systems. The products and services procured by the County as a 'result of this bid may range in scope from the purchase of simple video conference equipment components to a completely installed "Turn-Key" complex multipoint video conference system with full maintenance and support.
Scope of Work: Provide products and services for the installation and maintenance of Fulton County audio visual systems. The installations may include installation of products, wiring, cabinetry, electrical and sound systems associated with the audio-visual needs of the various agencies. Projects include audiovisual system upgrades in various departmental conference rooms, court rooms, libraries as necessary.
Community Impact: New and improved systems will provide better communication opportunities and options for citizens in libraries; and new systems in Fulton County agencies will provide better communication capabilities and the utilization of advanced technologies for better performance.
Department Recommendation: FCIT recommends approval of this item.
Project Implications: The approval of this contract will allow necessary AV upgrades to be scheduled and installed and will allow any current construction to continue as planned.
Community Issues/Concerns: There are no community concerns with this approval request.
Department Issues/Concerns: There are no departmental concerns with this approval request.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $518,000.00
(A)
Prime Vendor: Audio Visual Innovations, Inc. (AVI-SPL, LLC
Prime Status: Non-Minority
Location: Duluth, GA
County: Gwinnett County
Prime Value: $259,000.00 or 100.00%
Total Contract Value: $259,000.00 or 100.00%
Total M/FBE Value: $0.00
(B)
Prime Vendor: Basesix
Prime Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Prime Value: $155,400.00 or 60.00%
Subcontractor: Anderson Technologies
Subcontractor Status: Hispanic Male Business Enterprise - Non Certified
Location: Lawrenceville, GA
County: Gwinnett County
Contract Value: $103,600.00 or 40.00
Total Contract Value: $259,000.00 or 100.00%
Total M/FBE Value: $103,600.00 or 40.00%
Grand Contract Total: $518,000.00 or 100.00%
Grand M/FBE Value: $103,600.00 or 20.00%
Exhibits Attached
Exhibit 1: Contractors Performance Report (AVI)
Exhibit 2: Contractors Performance Memo (Basesix)
Exhibit 3: Bid Tabulation Sheet
Contact Information (Type Name, Title, Agency and Phone)
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Glenn Melendez, CIO, Department of Information Technology, (404) 612-0192
Contract Attached
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No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$518,000.00 |
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TOTAL: |
$518,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-405-4051-1160; General Fund, Juvenile Court, Juvenile Court Administration, Professional Services - $30,000.00
Funding Line 2:
203-540-5482-1408; Water & Sewer R&E, Public Works, Project Engineering-Sewer R & E, Equipment Non-Capitalizable- $48,000.00
Funding Line 3:
100-330-3302-1410; General Fund, Sheriff, Jail, Equipment- $75,000.00
Funding Line 4:
100-220-2205-1900; General Fund, Information Technology, IT Management, Contingency- $180,000.00
Funding Line 5:
571-650-6500-L003-571POL; Capital Phase 1, Library, Library Capital, Milton Library, Policy,-$80,000.00
Funding Line 6:
573-650-6500-L011-573PFS; Capital Phase 2, Library, Library Capital, Central Library, Professional Services,- $80,000.00
Funding Line 7:
Contingency 100-220-2205-1900; General Fund, Information Technology, IT Management, Contingency - $25,000.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2021 |
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Cost Adjustment: $518,000.00 |
Renewal/Extension Terms: Two (2) |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2021 |
3/31/2021 |